Associate, Human Resources and Administration
il y a 9 heures
The Administration department supports the staff of Search for Common Ground AISBL particularly for the Brussels office. Members of this team collaborate with Search staff from offices across the world, including with teams from sister organization, Search for Common Ground in the USA.
**Responsibilities**
- **Administration**: coordination for all incoming general inquiries, the signature processes, delivery and courier services, filing of official documents and contracts, keeping up to date information about the legal status of the various representation offices of Search across the world, contact management, GDPR compliance, update of Moniteur Belge and UBO register;
- **Operations of the office**: logistics, procurement, organization of team events, act as safety and security focal person of the office, relationship with vendors;
- **Human Resources (HR)**: maintenance of HR files and Human Resource Information System, supports the roll-out of HR processes, preparation of employment contracts, support to HR processes and policies, support to staff with regards to HR standards, processes and documents, acts as Prevention advisor.
**Key Area 1: Administration**
- File management and Update: Stores key documents pertaining to the legal entity; Update key documents relating to the Brussels office (Office manual, Visitor’s manual, etc.); Manage and file all incoming and outgoing mail; Manage and file contracts; update the Moniteur Belge and UBO register
- Contact management: ensures compliance of contact management with GDPR; updates and cleans the contact database on a regular basis;
- General incoming enquiries: Coordinate general incoming enquiries, including office visitors and phone calls, mail, and redirect communication as appropriate;
- Contracts and signatures: Ensures accuracy for all the signatures of contracts, reports and proposals by the Executive Director: act as focal person for field offices requiring signatures, act as first-layer verifier of the compliance of the requests and the supporting approval documents, collect signatures and send signed documents to the relevant staff or external partners;
- Meetings: Organize meeting room and catering when relevant, schedule and collect agenda items for staff meetings, staff retreats, board Meetings, take notes during board meetings.
- Attend meetings: when delegated, attend external meetings relating to administration matters
**Key Area 2: Human Resources (HR)**
- Global HR support: Support the development and implementation of HR projects and activities, including recruitment, Diversity, Equity and Inclusion, employee engagement, learning and development. Provide assistance in rolling out global policies, implementing HR standards and in revising the office HR policies
- Recruitment: support and guide hiring managers, posts job advert on Belgium hiring websites, prepare staff contracts and amendment of contracts
- Information: Maintains the Human Resource Information System (HRIS) records for the entire staff life cycle; generates and maintains staff reports for decision making particularly related to compensation and benefits
- Onboarding and exiting of staff: organizes new staff’s onboarding to the office and exit processes
- Psychosocial environment and Ethics: Acts as prevention advisor; Supports the implementation of the global 5 year Prevention and specific 1 year Prevention plans and all the psychosocial aspects at work; Supports the EthicsPoint complaint mechanism to ensure that the EthicsPoint is socialized among staff and effective,
- Capacity building and evaluation performance management: socializes the evaluation performance evaluation process and calendar amongst staff and their supervisors. Keeps abreast of capacity building resources and opportunities available inside and outside the organisation.
- Legal: Support in monitoring legal changes that may affect the AISBL’s staff in Belgium and abroad; support the changes needed to remain in full compliance in Belgium and Europe. Point of contact with labour experts when delegated.
**Key Area 3: Operations and Logistics Support**
- Manage all logistics relating to the maintenance of the Brussels office : ensure appropriate maintenance of material and equipment of the office; hires and management of technicians for repairs and maintenance; act as main counterpart to the building management firm;
- Logistics: maintains the Brussels office, its equipment and material; maintains the relationships with suppliers and providers, including maintaining service delivery standards place orders for office material and supplies; keep an updated inventory; manage supplies and materials;
- Develop tools and templates: Assist in the development of forms, templates, and manuals on various themes including office management, security and administration.
- Support the safety and security of the office: act as security and safety (S&S) focal point, support the update of the S&S plan, put the S&
-
Human Resources Officer
Il y a 4 mois
Brussels, Belgique Sasmar Pharmaceuticals Temps plein**Description**: SASMAR is currently seeking a dedicated and experienced Human Resources Officer to join our team. With our operations in Belgium, Malta, Sydney, Hong Kong, Mumbai, London, and Chicago, we are a fast-growing pharmaceutical company that specialises in personal care and fertility products, including our renowned Conceive Plus brand. Our...
-
Human Resources and Administrative Assistant
il y a 3 jours
Brussels, Belgique CARE International Temps plein**JOB DESCRIPTION** **Position Title**:Human Resources & Administration Assistant (60%) **Location**:CI Secretariat (Brussels) **Supervisor**:Head of HR & Administration **BACKGROUND** CARE’s vision is to seek a world of hope, inclusion, and social justice; where poverty has been overcome, and people live in dignity and security. CARE1 puts gender...
-
Human Resources Intern
Il y a 3 mois
Brussels, Belgique Nestle Operational Services Worldwide SA Temps plein**Position Summary** **Where will you work?** Nestlé’s offices in Brussels **When will you start?** January 2025 **How long will it last?** 6 months We are seeking a motivated and enthusiastic HR Intern to join our Human Resources team. This internship offers a valuable opportunity to gain hands-on experience in Human Resources. **Your...
-
Human Resources
Il y a 7 mois
Brussels, Belgique Beapart NV Temps plein**Job Offer for a Position in Human Resources** Are you a **dynamic HR professional** looking to make a significant impact in a vibrant and growing company? At B-aparthotels, we are currently searching for a talented **colleague in** **Human Resources **who is passionate about driving **organizational success** and **fostering a positive workplace...
-
Human Resources Assistant
Il y a 7 mois
Brussels, Belgique Robert Half Belgium Temps plein**Robert Half** recherche un(e)** Human Ressources Assistant **(h/f/x) pour rejoindre une entreprise basée à **Ixelles**. **Robert Half** recherche un(e)** Human Ressources Assistant **(h/f/x) pour rejoindre une entreprise basée à **Ixelles**. Notre client est une ASBL éthique active dans le **secteur social.** Les **responsabilités** principales de...
-
Human Resources and Administrative Assistance M/w/x
il y a 3 jours
Brussels, Belgique COOPERATIVE FOR ASSISTANCE AND RELIEF EVERYWHERE, INTERNATIONAL Temps plein**Description de l’entreprise **CARE's vision is to seek a world of hope, inclusion, and social justice; where poverty has been overcome, and people live in dignity and security. CARE [1] puts gender equality, diversity, and inclusion at the center of all we do because we know that we cannot overcome poverty and social injustice until all people have equal...
-
Human Resources Administrator
Il y a 7 mois
Brussels, Belgique Rocco Forte Hotels Temps plein**Human Resources Administrator**: Permanent Hotel Amigo Brussels, Belgium APPLY Hotel Amigo is set among the cobbled streets of Brussels, just around the corner from the picturesque Grand Place, one of the most beautiful squares in the world. A former prison, it became a hotel in 1957, just in time to host royals, celebrities and VIPs for the Brussels...
-
Human Resources Internship
il y a 4 jours
Brussels, Belgique JACOBS DOUWE EGBERTS Temps pleinHuman Resources Internship - Trainee - & Internships - Brussel - Intern - Belgium Are you looking for an internship in an international company? Does the idea of learning about different HR topics excites you? If so, maybe you're our next HR intern! You will be immersed into the world of HR while getting a lot of freedom, flexibility and on top of that you...
-
Human Resource Assistant
il y a 6 jours
Brussels, Belgique Robert Half Belgium Temps plein**Robert Half** is looking for one of its clients specialized in **the energy sector**, for a **Human Resource Assistant. **(H/F/X) **Robert Half** is looking for one of its clients specialized in **the energy sector**, for a **Human Resource Assistant. **(H/F/X) Our client is a well-known company situated **right in front of North Station in...
-
Human Resources Manager
il y a 1 semaine
Brussels, Belgique Latham & Watkins LLP Temps pleinAbout Latham & Watkins: Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect,...
-
Finance and Administration Officer
il y a 2 semaines
Brussels, Belgique World Organisation Against Torture - Europe (OMCT Europe) Temps plein**VACANCY ANNOUNCEMENT** **Finance and Administration Officer** The World Organisation Against Torture Office in Brussels (OMCT Europe) is seeking to recruit a highly motivated, thorough and versatile individual, with a commitment to human rights and strong skills in financial management and administration, to fill the new role of Finance and...
-
Human Resources Administrator
Il y a 7 mois
Brussels, Belgique Rocco Forte Hotels Temps pleinHotel Amigo is set among the cobbled streets of Brussels, just around the corner from the picturesque Grand Place, one of the most beautiful squares in the world. A former prison, it became a hotel in 1957, just in time to host royals, celebrities and VIPs for the Brussels World's Fair. Although much has changed since then, we remain true to our name - our...
-
Assistant (M/F/d) for Human Resources and
Il y a 7 mois
Brussels, Belgique E.CA Economics GmbH Temps plein**Your position in our company**: For our Brussels office with about 12 employees, E.CA Economics is looking for an Assistant (M/F/d) for Human Resources and Administration. **About the role**: You will oversee all HR topics in the Brussels office, including: - Attending to any HR inquiries of the Brussels teams, especially on topics related to the Belgian...
-
Agent(E) Des Ressources Humaines
Il y a 4 mois
Brussels, Belgique AMBASSADE DU CANADA Temps plein**Agent(e) des ressources humaines** Mission du Canada auprès de l’Union européenne à Bruxelles, Belgique Emploi à durée indéterminée (EL-O1) Position temps plein (37.5 heures/semaine) **Résumé des fonctions** Sous la supervision générale de l'Agent de gestion et consulaire adjoint, l'agent(e)des services communs, ressources humaines, est...
-
Human Resources Manager
il y a 1 semaine
Brussels, Belgique Latham & Watkins Temps pleinLatham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and...
-
Human Resources Coordinator
il y a 3 jours
Brussels, Belgique Marriott International, Inc Temps plein**Job Number** 22145362 **Job Category** Human Resources **Location** Sheraton Brussels Airport Hotel, Brussels National Airport, Brussels, Brussel, Belgium VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Follow all company policies and procedures; ensure uniform and personal...
-
Human Resources Trainee
Il y a 7 mois
Brussels, Belgique Rocco Forte Hotels Temps plein**Human Resources Trainee**: Fixed-term Hotel Amigo Brussels, Belgium APPLY Hotel Amigo is set among the cobbled streets of Brussels, just around the corner from the picturesque Grand Place, one of the most beautiful squares in the world. A former prison, it became a hotel in 1957, just in time to host royals, celebrities and VIPs for the Brussels...
-
Administration and Procurement Associate
il y a 2 jours
Brussels, Belgique HIAS Europe Temps plein: HIAS Europe is seeking an Administration and Procurement Associate, to join its growing and dynamic team based in Brussels, Belgium. The position is managed by the Administration & Finance Officer, HIAS Europe, but also works in close cooperation with the Finance Manager, the Director and Program Staff as well as colleagues in HIAS Country Offices in...
-
Human Resources Generalist
Il y a 7 mois
Brussels, Belgique GOPA Com Temps pleinGOPA Com. is a leading insight and communications partner for the European Institutions. At GOPA Com., we develop bespoke communication strategies and offer an individual service tailored to meet the very specific needs of our clients, allowing us to effectively tell their story and get their message across. Our diverse and multi-lingual team of...
-
Human Resources Officer
il y a 3 semaines
Brussels, Belgique Byblos Bank Europe S.A Temps plein**Human Resources Officer** **Location**: Brussels (Madou) **Schedule**: Full time **Duration of contract**: fixed term contract of 6 months, could be extended to a permanent contract if the person is fit for the position **Who are we ?** Headquartered in Brussels with branches in London and Paris, BBE has been a niche European bank since 1976....