Resource Efficiency Manager

il y a 3 semaines

Etterbeek, Belgique European Endowment for Democracy Temps plein

The European Endowment for Democracy is looking for a committed and experienced Resource Efficiency Manager to enable its flexible democracy support work.

The European Endowment for Democracy (EED) is an independent, grant-making organisation, established in 2013 by the European Union (EU) and EU member states to foster democracy in the countries of the European Neighbourhood and beyond. Since its inception, EED has provided over 2,000 grants and evolved into a vibrant, innovative and respected member of the democracy support community. EED funds a vast array of pro-democracy actors including human rights and political activists, pro-democratic movements, civil society organisations, independent journalists and media.

This is a great opportunity to join EED in a challenging and varied role. As Resource Efficiency Manager, you will work closely with the Director of Operations and be responsible for key issues related to governance, internal governance and internal operations. Experience of government, international organisations or similar democracy support organisations are essential. At least five years at managerial level relevant experience is required for this position.

**Main functions of the post**:

- Enabling the smooth operations of EED, in particular regarding internal efficiencies, (mapping and optimising processes) internal governance and compliance, planning, and follow-up.
- Resources management including ensuring smooth administrative and operational implementation of the EED Operating Budget
- Audits management and coordination.

**Duties and Responsibilities**:

- Internal Policies and System Efficiencies_
- Design and implement improvements or optimisation of internal policies and systems - increasing efficiencies of operational procedures, process and workflow. Manage relations with supporting consultations on mapping process and other related topics.
- Drafting internal communication on internal governance issues. Drafting and proposing updates to EED internal policies, as required.
- Draft Annual Workplans for EED, for internal discussion and subsequently for approval by the EED Board of Governors.
- Facilitate and monitor implementation of EED workplans, including operational workplans, across the EED Secretariat
- Drafting reports on the internal operations of the secretariat, including for reports to donors (e.g. EED Operating Grant).
- Monitor and coordinate the implementation of key operational policies.
- Review and update organisational risk matrix every six months, proposing updates for approval.
- Performing other tasks as requested.
- Resources and Compliance Management_
- Monitor EED budget spending (with specific regard to the EED operating costs), formalise budget readjustments and donor allocations.
- Participate in budgeting process in relation to donor support. Develop plans for staff recruitments and respective donor allocations.
- Approve operational expenditure (within certain thresholds) and carry out verification of eligibility of costs.
- Review and analyse operational budget implementations, analyse and validate allocations and costing ensuring consistency with donor requirements.
- Provide input and oversight into higher value EED procurements and purchases, guides teams through the procurement process as needed providing input for correct documentation of the processes. Review contract conditions as required.
- Advising staff on donor regulations and internal EED procedures;
- Carry out training for incoming and other staff members as required
- Audit Management and Coordination_
- Manage the preparation for organisational wide Systems Audits, external evaluations related to EED operations and other ad hoc reviews commissioned by donors and EED,
- Coordinate the audit preparation for operational expenditure (with specific focus on the operating grant), verify documentation as required before submission to auditors and donors, as required.
- Lead on monitoring and follow-up on recommendations of audits, evaluations, ad hoc reviews.

Support to EED Governance
- Contribute to reporting related to the governance meetings of EED, in particular the EED Board of Governors.
- Support engagement with EED Member States representatives, follow-up on possible additional contributions/fundraising opportunities amongst EED Board Members, preparation of meetings with key stakeholders
- Draft input to respond to requests from EED Board Members and other stakeholders on EED activities as required
- Responding and contributing to strategic and institutional needs of EED, when needed.

**Requirements**:

- be entitled to his/her full rights as a citizen;
- have completed any obligations imposed on him/her by the laws concerning military service;
- be physically fit to perform his/her duties;
- Level and type of formal education:_
- master’s degree in Economics, International Affairs, Political or Social Science, Law, International Development or related discipline (or BA degr

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