Voucher Examiner

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 08. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources
Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is Full Time (38 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

**Duties**:
Job holder maintains a portfolio of Vouchers (invoice payments). Acts as main Accounts Receivable responsible for promptly recording, communicating and following up U.S. Government Debt Collections (i.e. employee receivables, vendor refunds, VAT refunds ). Job holder acts as Office Assistant for the Financial Management Officer, Financial Specialist, and the entire Financial Office.

**Voucher Examining
The incumbent will be assigned a portfolio of payments for which he/she will be responsible and will take all necessary steps to ensure that payments are proper, legal, and correct. These payments cover a wide range of contracts of various complexities. Analyzes, audits, and submits vouchers to Post Support Unit for payment and performs vouchering duties for one-time payments to international organizations and other urgent/complicated requests for processing at post. Reviews all invoices or requests for payment against applicable contracts, purchase order or other supporting documents to ascertain whether all terms and conditions have been met.

**Accounts Receivable
Maintains the Accounts Receivable Database based on information received from the different sections (such as housing and warehouse for property damages, etc.) and follows up on all receivables, such as language training, Outstanding Travel Advances, Home/Office transportation, personal telephone bills, medical claims, etc., in order to ensure collection in due time.

**Office Manager
Plays a key role managing office logistics and ensures that financial activities run efficiently by assisting FMO and FMC staff with planning and organizing meetings. Ensures adequate supplies and equipment for the office. Coordinates maintenance & repair of floor logistics and arranges for replacement of failed equipment. Handles Procurement requests for the office and reviews/approves delivery of items. Is responsible for accurate completion of the team’s Time & Attendance. Prepares reports and assembles documents—information for post inspections or audits by other agencies. Projects mentioned above are only examples but illustrate the diversified background, capabilities and types of assignments expected of incumbent.

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE: Minimum three years progressively responsible work in an administrative function.

JOB KNOWLEDGE: Incumbent must quickly become knowledgeable of 3 FAM, 4 FAM, 6 FAM, Standardized Regulations, grants, RFMS and COAST, ILMS and Ariba. Incumbent must have a very good understanding of various agencies fiscal coding structures to enable him/her to use the proper fiscal data for each transaction.
- Education Requirements:
At least 2 years of post-secondary education is required.
- Evaluations:
LANGUAGE: Fluency in English. Fluency in French or Dutch combined with the good working knowledge in the other language. This may be tested.

SKILLS AND ABILITIES: Must possess good organizational and analytical skills. Incumbent must have a high level of interpersonal skills and a customer-oriented attitude, including a facility in relating to customers. Must be flexible and adaptive to changing priorities. Incumbent must be meticulous in record keeping and have the ability to properly maintain Accounts Receivable and Voucher files and must be able to think, act, plan and write in conformance with the USG regulations. As payment vouchers related to medicals and contracts often involve complex procedures and problems, incumbent must have the ability to use discretion and sound judgment based on a comprehensive understanding of all pertinent regulations, GAO decisions, and applicable precedents.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include extra-legal benefits: life insurance, hos