Executive Assistant

**Description**:
**YOUR ROLE (EXECUTIVE ASSISTANT)**

**AGENDA, MEETINGS AND EVENTS**:

- Manage the Agenda of the Executive Director and support her in the follow up of meetings
- Manage the organization of workshops, meetings and events
- Operate internal tools

**MEMBERSHIP AND OFFICE SUPPORT**
- Dealing with the process to approve and welcome new members
- Handle membership invoicing and maintain accurate records for membership database
- Dealing with the communication and information with potential new members and with current members.
- Elaborate stats and reports on membership
- Office administration tasks (staff issues, training, paperwork, office supplies and equipment, inventory )
- Manage relation with providers: setting -up all contracts and follow-up of the activities of contracts related to admin and costs related tasks.
- Dealing with invoices and keeping the registry of costs
- Coordination with accounting and HR service providers
- Entering/ Preparing incoming and outgoing invoices and payments system
- Dealing with members and other stakeholders (mail, telephone, in meetings)
- Organise and maintain contacts data base, considering GDPR policy
- Organize and maintain centralized filing systems (on line and off line)
- You will support the Executive Director and team for the fulfilment of our statutes in all the activities of our association

**Profil**

**QUALIFICATIONS AND EXPERIENCE**
- Degree business management or international relations. (Or related studies)
- Minimum 2 years of experience in administration or other field related to this position
- Excellent organizational skills, with capacity to retroplan, and attention to detail

**TECHNICAL SKILLS AND LANGUAGES**
- Excellent spoken and written English and French. Other languages are an asset
- Very good writing and skills
- Administration skills
- Budget skills are an asset
- Advanced IT skills including Microsoft Outlook and MS Office (Word, Excel, CRM, database. SharePoint and other communication or collaborative tools)
- Knowledge of CRM, data analytics tools and other IT tools is a plus

**Offre**

**OFFER**:

- 3000-4000€ gross
- Permanent contract
- Meal vouchers
- Insurances (hospitalization and group)
- Many more

**Entreprise**

Our client is an international organisation in the aviation field