Project Manager

il y a 3 jours

Brussels, Belgique World Organization of Family Doctors (WONCA) Temps plein

The **WONCA Working Party on Mental Health** is launching a 30-month project to enhance the quality of care for patients with major depressive disorder in Africa/Middle East, Asia and Latin America. The objectives of this multi-phase project are to build content, identify and educate regional faculty, and use the newly trained faculty to provide education for family doctors and other primary care professionals. The project will include online training on clinical issues plus skill building on communication with patients and other physicians. In the final phase, a quality improvement activity will take place in the project’s three geographic locations.

**Project Manager**:
WONCA is looking for a Project Manager who will work autonomously under the authority of the WONCA CEO and under the supervision of the Strategic Management Team. He/she will manage, monitor, implement and evaluate all aspects of the entire project management life cycle (including operational, administrative, financial and dissemination tasks according to the grant agreement). The Project Manager will take care of the day-to-day management of this project.

The Project Manager is responsible for a list of tasks, including, but not limited to:
**1. Steering Committee coordination and project management**
- Scheduling and organizing project meetings (including agenda, online calls scheduling, venues booking and preparation, etc.)
- Coordinating, taking notes and reporting on the project meetings (online or in person)
- Time management: monitoring activities, deadlines, outputs development, milestones achievement adherence to the planned time schedule
- Facilitating the delivery of exploitable results as well as valorisation of project outcomes.

**2. Financial management, administration and reporting**
- Budget and expenditure management, in collaboration with WONCA’s accounts manager
- Following up payments and ensuring that they are due in time, including recording of invoices with WONCA’s account manager.
- Supporting the Strategic Management team in communication with Pfizer
- Assisting in financial reporting procedures and provide information for audit
- Ensuring project implementation, performance of project participants, beneficiaries and contractors
- Monitoring contractual obligations (via quality controls, risk analysis, development of deliverables, periodic/final reviews/checks, analysis of use of resources, audits, reporting, etc.)
- Checking adherence of project implementation with the requirements as set out in the grant agreement

**3. Communication and dissemination**
- Drafting, implementation, and monitoring of the dissemination plan
- Dissemination of project results and learnings, liaising, if needed, with WONCA’s Communication Officer (e.g., dissemination of project results via presentations, articles, posts in social media; preparation of presentations for conferences, workshops, and seminars; support in publications)
- Contribute to internal communication (e.g., articles or reports for internal dissemination)

**4. Other tasks**
- Monitoring of the online module usage and tracking the learners in all phases, including monitoring the Train-the-Trainer sessions
- Assisting with recruitment of participants, including communication with the region leads
- Coordinating with the online content developer, and website and Learning Management System teams for uploading, testing and launch of the learning platform; keeping inventory of the assets, certifications, etc.
- Developing of presentations and other tools/resources of content as required based on participant feedback
- Managing of the various IT platforms, including the Learning Management System, survey tools, spreadsheets, calendars, etc.

**5. In addition...**
- Identification and assessment of funding opportunities (scouting) published by relevant donors (international foundations, charities, etc.)
- Supporting WONCA in the preparation and writing of proposals or bid offers
- Early identification and networking with potential consortium partners as well as leading negotiations
- Regular communication with the Strategic Management team, WONCA leadership and the WONCA Working Parties
- Ensuring compatibility and promote synergies with partners and other related projects of WONCA.
- Promoting synergies with WONCA activities if relevant

**Requirements**:

- Master’s degree in a relevant field, such as business administration, project management or similar
- At least 5 years proven experience as project manager
- Full IT proficiency (Office, Teams, Sharepoint; task/ project management software such as Asana);
- Excellent knowledge of English; other languages, especially Spanish, will be considered an asset
- Proven experience in contract negotiations with international cooperation partners
- Excellent communication and negotiation skills, and keen on working in a team
- Excellent prioritising, time management and organisational skills, with the ability to mana

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