Country Management Assistant
il y a 3 semaines
**Purpose**
- To provide comprehensive administrative support to the Country Chair and the Country Coordination Team (CCT) and assist in various administrative tasks for the BELUX office.
- To coordinate communications, plan events, manage budgets, and support social investments and engagement activities.
- To maintain office ambiance.
- Prioritizing needs and requests, handling matters proactively and maintaining the highest level of confidentiality at all times
**Accountabilities**
**Administration Support**
- Coordinate travels, meetings, expense claims, and holiday planning for the CCT and Country Chair.
- Monitor budgets and provide administrative support as needed.
- Maintain the Issue Matrix.
- Update Crisis Manual and provide support for the notification service.
- Support and track social investment execution.
**Communication and Engagement**
- Communicate on annual CCT meetings, logistics / office moves, other various events or share minutes with certain staff.
- Organize virtual staff engagement sessions and ensure clear communication with all staff members (e.g. 4x/year Belux Webcast).
**Boards and Events Coordination**
- Plan and coordinate meetings, including invitations and logistics.
- Provide support and facilitate various events
- Serve as the focal point for Crisis Management
**Ad Hoc Projects and Activities**
- Undertake ad hoc projects and activities as assigned.
- The content of the role can evolve depending on the areas the appointed individual would like to grow and develop.
- Have an eye for "ambiance" in the office and advise the Country Chair when needed.
**Qualifications**
- experience in a similar administrative role.
- Proficient communication in English, French, and Dutch (spoken and written).
- Strong administrative skills with excellent knowledge of MS Office (Word, Excel, PowerPoint) and flexible to work with new tools.
- Proactive, well-structured, flexible, reliable, and discrete individual.
- Team and client-oriented with the ability to work independently.
- Motivated and eager to learn.
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