The Event Assistant
il y a 5 jours
**Description**:
The Event Assistant works closely with the Event Coordinator and Manager as well as other Business Unit talents.
The Event Assistant tasks include the following but are not limited to:
**Registration, Travel & Finance - Events**
- Assist with the registrations for several events and congresses
- Assist with all travel bookings upon client’s request (hotel/airport transfer)
- Participate at the event’s delegate communications (hotel booking and practical information)
- Creation of rooming lists as well as follow-up closely with hotel suppliers:
- Coordinate registration & travel archiving (GDPR compliant)
- On-site registration support with the Customer Care team
- Coordinate invoicing of delegates and follow up with the accounting department for payment
reconciliation with the assistance of the Customer Care Coordinator
**Project Management Assistance**
- Assist the Customer Care Coordinator and Manager on delivering projects & events, speakers
and programme management
- Understand and coordinate virtual event platforms, web conferences and live streams and
provide punctual support on the on-time delivery of online or F2F congresses and conferences
- Advocate a high level of service attitude and professionalism
- Respect timelines and critical dates and related action items
- Coordinate a specific part of a project (e. g.: hotel, registration, sponsorship, exhibition,
abstract, etc.)
- Work without constant intervention from the Customer Care Coordinator (manage one-self) &
prioritise tasks and projects
- Assist with all source project-related third-party suppliers appropriately and effectively, in line
with MCI’s procurement guidelines
- Ensure operational excellence and be 'Quality Obsessive'
**Internal use**
**Membership Management Assistance**
- Assist the Coordinator and Manager regards to Membership Management
- Assist in the import new records, keep track of new/renewed Members in the membership
portal
- Assist in the set-up new membership portals for new clients in the membership portal
- Assist in the creation, update, follow up on invoices in the membership portal
- Assist the members in case of any questions/updates
- Assist in the import new records, keep track of new/updated CEU’s in the membership portal
- Assist in the set-up, send out of all communication in the membership portal
Communication
- Assist in all communication linked to the event (I.e.: participant confirmation, etc.)
- Assist in building the registration website according to the given instructions (i.e.: content)
**Admin, IT & Tools**
- Complete procedures, documents, forms, reports that are essential to the day-to-day operations
of project/ events. Master the systematic use of MCI & other available templates, tools & IT
systems
- Demonstrate effective usage of available registration software features (e.g.: Aventri, Cvent,
EventsAir etc.). Virtual event platforms (such as MeetYoo, Swapcard, SpotMe), web conference
tools (such as WebEx, Zoom, Interactio, Kudo)
- Effectively use all job-related tools and systems, computer hardware/software
- Respect the GDPR regulations related to events/conferences
**Profil**
- You will work in a young, dynamic, international company in the field of communication
- An unique experience in the Event Customer care coordination
- Graduaded
**Offre**
You will work in a young, dynamic, international company in the field of communication
**Entreprise**
The company is an independently owned company with headquarters in Geneva, Switzerland and a global presence.
Our +2,500 professionals in 60 offices and 31 countries work with clients across Europe, the Americas, Asia-Pacific, India, the Middle East and Africa.
Our business is founded on the human insight: When people come together magic happens.
-
Executive Events Assistant
il y a 2 semaines
Brussels, Belgique EPP Group in the European Parliament Temps pleinThe Executive Events Assistant would fulfil a supranational function within the EPP Group’s Secretariat and would carry out the following tasks: - Involvement in all EPP Group Events projects; - Ensuring day-to-day running of in person and hybrid events, external meetings, managing the event website and public relations campaigns that the Group runs; -...
-
Event Assistant
il y a 6 jours
Brussels, Belgique European People's Party Temps plein**Job Category**: **Administration** **Job Experience**: **Up to 1 year** **Job Location**: **Brussels** **Expiration Date**: **10 Sep 2024** For our Brussels-based Headquarters, we are currently looking for an**:Event Assistant** **Tasks**: - Assisting with organization of EPP events and meetings (logístical support during preparations, registration,...
-
The Travel Assistant
il y a 1 semaine
Brussels, Belgique Unique Temps plein**Description**: **The Travel Assistant** works closely with the EU Project Director as well as with the Travel Coordinator and other talents of the PCO team. **The Travel Assistant** tasks include the following but are not limited to: Customer Care, Travel & Registration - PCO Events - Assist and report directly to the Travel Coordinator - Manage travel...
-
Event Assistant Sterck
il y a 1 semaine
Brussels, Belgique Roularta Temps pleinBen jij een krak in het organiseren en opvolgen van events van A tot Z? Ga aan de slag als Event Assistant bij STERCK. en maak van hun Netwerck Events een succes!
-
Events and Project Coordinator/assistant
il y a 1 semaine
Brussels, Belgique ICF Temps pleinICF is a leading provider of consulting services and technology solutions to governments and commercial clients in the United Kingdom, Europe and globally. We are expanding our services and looking for an Events and Project Assistant/Coordinator to join our team working on the implementation of large European contracts. As an Events and Project...
-
Event Management and Communication Assistant
il y a 1 semaine
Brussels, Belgique GIZ GmbH (Deutsche Gesellschaft für Internationale Zusammenarbeit) Temps plein**Event management and communication assistant (M/F/d)** **About the GIZ Representation** The mission of the GIZ Representation in Brussels is to position GIZ in the EU context and to ensure the coherence of its actions and visibility in Brussels. To fulfil this, our activities range from interest representation vis-à-vis the EU institutions and other...
-
Personal Assistant
il y a 2 semaines
Brussels, Belgique The European People’s Party (EPP) Temps pleinThe European People’s Party (EPP) is seeking for its headquarters in Brussels a PERSONAL ASSISTANT to a top leadership official. **About the role** Do your calendar organization skills borderline expert levels? Are you a master in verbal and written communication with a proactive attitude? If you’ve answered yes to each of these questions, this...
-
Meetings & Events Coordinator
il y a 4 jours
Brussels, Belgique The Dominican Temps pleinThe Dominican is looking for his/her new Meetings & Events Coordinator: **We are**: The Dominican is a 4* deluxe design hotel, a destination for elegance in the historical centre of Brussels. The Dominican is the first member of Design Hotels in Belgium, distinguishing itself by offering a unique product and indulgent hospitality. The hotel offers 150...
-
Communications & Events Assistant
il y a 6 jours
Brussels, Belgique ECOS aisbl Temps pleinThe Communications & Events Assistant will support the work of the Communications & Membership Department at the ECOS Secretariat. **About ECOS**: ECOS is an international NGO with a network of members and experts advocating for environmentally friendly technical standards, policies and laws. We ensure the environmental voice is heard when they are...
-
Office, Events
il y a 2 semaines
Brussels, Belgique Care4You Temps pleinOur client is an international federation in the financial sector representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 10 people) is located in the Arts-Loi area and is currently looking to recruit a diligent Assistant to reinforce their team. This is a newly created position and ideal...
-
Assistant
il y a 4 jours
Brussels, Belgique Unique Temps plein**Omschrijving**: Do you have some experience as an assistant? Do you want to work in an international company in Brussels ? Do you speak English and French? We have the right job for you! For one of our international clients, we are currently looking for an assistant to start as soon as possible. As an assistant (M/F/x), you will have the following...
-
Part-time Communication and Event Assistant
il y a 1 semaine
Brussels, Belgique EFAA - European Federation of Accountants and Auditors for SMEs AISBL Temps pleinEFAA for SMEs is looking to recruit a part-time (65%) assistant with a keen interest in EU affairs, communication and event management who is a quick learner, able to understand technical matters and eager to contribute to EFAA’s mission and become a fully-integrated member of the team. EFAA’s work is focused on the needs of small - and medium-sized...
-
Special Assistant to The Usaid
il y a 3 jours
Brussels, Belgique US Mission to the European Union Temps pleinHiring Path: - Open to the public Who May Apply/Clarification From the Agency: For USEFM - FP is 05. Actual FP salary determined by Washington D.C. U.S. Citizen Eligible Family Members (USEFMs) - All Agencies !!!Exception to post policy: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply!!! Security...
-
Assistant, Protocol
il y a 2 semaines
Brussels, Belgique NATO - OTAN Temps plein**PENDING BUDGET APPROVAL** **1. SUMMARY** As part of the Office of the Secretary General, NATO’s Council Secretariat provides support and advice to the NATO Secretary General and the North Atlantic Council as well as to individual Allies and Partners, on a very broad array of issues and activities. The Secretariat is organised in three functional areas:...
-
Executive Assistant to The CEO
il y a 4 jours
Brussels, Belgique CANDRIAM Temps pleinPosition description **Business unit**: - Personal Assistant - Personal Assistants **Job title**: - Executive Assistant to the CEO H/F **Contract type**: - Permanent **Mission**: - Candriam is a European Asset Management company, pioneer since 1996 in Sustainable Investment. - We employ over 600 people in Brussels, Paris, Luxembourg, London and our...
-
Executive Assistant to The Board of Directors
il y a 1 semaine
Brussels, Belgique Care4You Temps pleinOur client is a well-established and renowned international group. They are currently recruiting a diligent Executive Assistant to work as part of a team of 2 and whose role will be to assist the Board of Directors. Their offices are located in the centre of Brussels (easy to reach with public transport) and they employ +/- 100 people. **Purpose of the...
-
Event & Venue Coordinator
il y a 5 jours
Brussels, Belgique THE EGG BRUSSELS Temps pleinWho are we? Today, we are a team of four venues implemented in Brussels (Jeux d'Hiver, Mix, Event Lounge & The EGG Brussels). Each has its own history, core values and deep identity. This is not a secret... Our ambition is to grow even further! To do so, one of our venues, The EGG Brussels, is looking for a NEW Event & Venue Coordinator who will market and...
-
Office, Events
il y a 2 semaines
Brussels, Belgique Care4You Temps pleinOur client is an international federation in the financial sector representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 10 people) is located in the Arts-Loi area and is currently looking to recruit a diligent Assistant to reinforce their team. This is a newly created position and ideal...
-
Personal Assistant to the Management Team
il y a 3 semaines
Brussels, Belgique Care4youconsult Temps pleinOur client is an international federation representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 10 people) is located in the Arts-Loi area. They are currently experiencing a significant growth and are currently looking to recruit a diligent Personal Assistant to the Management Team on a...
-
Administration & Events Intern
il y a 5 jours
Brussels, Belgique EERA - The European Energy Research Alliance Temps plein**Description of the Mission** The European Energy Research Alliance (EERA) AISBL represents the largest low-carbon energy research community in Europe and worldwide. Bringing together more than 250 organisations from 30 countries, EERA has become the key actor for coordinating publicly financed European energy research and innovation and works in close...