Coordinator Ii

Administrative Assistant

At NSF International, our mission is to protect and improve human health. We’re a global leader in standards development, testing, auditing, certification and training. We provide these services for a diverse set of industries including food, water, health sciences, sustainability and management systems. We’re passionate about the work we do, because together, we have a broad impact on our world.

Our nearly 3,000 employees provide services in over 170 countries through our many global offices, at our client sites, from home offices and in state-of-the-art laboratories. We’re growing fast, and that’s where you come in. Come join our team.

More information about NSF International can be found at nsf.org.

Description

At NSF, our mission is to protect and improve human health. We’re a global leader in standards development, testing, auditing, certification and training. We provide these services for a diverse set of industries including food, water, heal
th sciences, sustainability and management systems. We’re passionate about the work we do, because together, we have a broad impact on our world.

Our office is located in Zaventem and supports multiple divisions (Water and Food) and supporting functions (HR, Communication, Marketing and Business Development) across Europe, Middle East and Africa (EMEA). Currently we have 15 onsite employees, 11 remote and 5 contractors linked with the Zaventem office.

In supporting and assuring the efficiency of our business, we are currently looking for an **Administrative Assistant**.

As an Administrative Assistant you will provide administrative and organizational support to the Managing Director and to the multiple divisions and functions related to the Zaventem office. You ensure administrative activities run efficiently and provide structure throughout the organization.

**PRINCIPAL ACCOUNTABILITIES**:
As Administrative Assistant you will report to the Managing Director and your responsibilities will include but are not limited to:
Provide administrative support to the MD
Prepare presentations, memos, notes, letters, etc.
Travel arrangements
Verification and registration of invoices, support budgeting and other financial needs where necessary
Support the organization of meeting and events
Provide administrative support to all divisions and functions hosted in the Brussels office:
Administer the subscription and membership in trade associations, magazines, etc.
Support HR services and employee related matters when necessary
General administrative support when required
Coordinate office activities and operations to secure efficiency and compliance:
Welcome visitors and provide assistance as needed
Open, sort and distribute mail and other correspondence to the right person
Manage suppliers and keep stock of office supplies and place orders when necessary
Manage facilities (maintenance, cleaning services, etc.)
Administrative support for the fleet
Organizational support in the on and off boarding of employees

**Qualifications**:
**QUALIFICATIONS**:
Bachelor’s degree (business, administration or related field) or similar by experience
First proven experience in general administration
Highly developed organization skills encompassing a high degree of accuracy and good attention to detail
Ability to maintain confidentiality, integrity, diplomacy and tact at all time
Capability to work independent with proactive approach to work activities
Excellent team player with strong communication and relationship management skills
Open and adaptive to change
Good use of Microsoft tools
Fluent in English, Dutch and French

**WHAT NSF OFFERS YOU**

If administration and organisation are your passion, if you want to be part of an entrepreneurial, international and multicultural environment and if you are interested in public safety, this opportunity might be the one for you
We offer a fulltime position with a great variety of accountabilities and exposure to internal and external contacts. You may expect a flat hierarchy and cooperative management style and an open, appreciative and family oriented company culture.

Do you like to get things done and contribute to the efficiency and administration of a company? Are you the enthusiast multitasker we are looking for?

Work Classification: Hub

Job: Consulting and Technical Services

Primary Location: BE-BE-Zaventem

Schedule: Full-time

Requisition Title:Coordinator II

Job Number:WTR1291