Office Manager + Fleet and HR Admin Officer

il y a 3 jours

Bruxelles WoluweSaintPierre, Belgique Belgatech Temps plein

**What you will do**:
This is central to BELGATECH’s team and is varied and challenging.

It comprises the following tasks:
**_ Administrative tasks_**:

- Mail management (reception and distribution) and registered mail / packages / deliveries
- Archiving and/or destruction of documents
- Updating of documents
- Management of premises
- Supervision of office maintenance
- Tidying up and/or reorganising what needs to be tidied up
- Managing and setting up access badges
- Relationship with the owner

**_Reception_**
- Reception / welcoming of visitors
- Redirection of telephone calls

**_Purchasing_**
- Supplier management
- Ordering office supplies (water, office supplies, etc.)

**_HR Admin_**
- Creation / management of contracts and employee files in ERP
- Various memberships: DIMONA, LIMOSA, DKV, Vivium, Webmail, etc.
- Presentation of the Welcome Process to new employees
- Monitoring and updating of group and hospitalisation insurance amounts
- Management of work-related accidents
- Follow-up of company absences and coordination of medical check-ups
- Assistance with the follow-up of social files (social documents, entry/exit, training or educational leave, etc.)
- More generally, all tasks related to personnel administration (excluding payroll)

**_Fleet_**
- Contacting, negotiating with garages and leasers plus ordering vehicles
- Optimisation of the use of the vehicle fleet
- Operational follow-up of fuel cards, official correspondence (fines, etc.)
- Management of poolcars and parking spaces
- Establishment and updating of Car Policy
- More generally, all tasks related to company vehicles
- Knowledge of the BELGATECH performance policy
- Participation in internal/external audits and contribution to the resolution of corrective/improvement actions

**What you need**:

- Excellent command of French and English (Dutch is a big plus)
- Demonstrate dynamism, organisation, rigour and discretion
- Ability to analyse, adapt and find solutions
- Have good interpersonal skills
- Be able to work in a team
- Have a positive attitude
- Have a sense of responsibility

**What we offer**:

- We offer you a challenging job in an autonomous and growing Belgian tech company focused on engineering services
- We are committed to helping you achieve your potential, to accompany you in your personal growth and through career opportunities
- We attach great importance to entrepreneurship, passion, and solidarity. Quality for our customers and growing employees are our top priority.
- We offer an attractive salary with various fringe benefits (package)

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