Assistant (Transport/supply)

il y a 1 semaine

Mons, Belgique Spektrum Temps plein

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

**Who we are supporting**

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

- Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
- Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
- Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
- Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

**The program**

**Assistance and Advisory Service (AAS)**

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

**Role Duties and Responsibilities**

Under the direction of the Senior Administrator, Supply, Travel and Transport, and the daily supervision of the Principal Assistant, Travel, the incumbent will perform duties such as the following:
TRANSPORT:

- Manage NCI Agency vehicle assets, ensuring that inspections and maintenance are carried out and that all insurance papers and other documentation are current.
- Advise the Senior Administrator Supply, Travel and Transport when a vehicle is required to be out of regular service.
- Maintain transport statistics for Agency vehicles including mileage, petrol use, maintenance issues, costs and produce monthly reports.
- Serve as an official courier for the Agency.
- Undertake driving duties involving movement of passengers and material when required. This may involve shuttle services to other locations and overnight stays when required.
- Provide on-call driving duties as required by the Senior Administrator Supply, Travel and Transport.
- Investigate damages to Agency vehicles and make recommendations regarding repair.
- Assist with lifecycle management of all NCI Agency vehicles including research and recommendations on new vehicles.
- Perform periodic roadworthiness inspections of vehicles.

SUPPLY/INVENTORY:

- Prepare necessary documentation for the movement of material.
- Maintain a small stock of consumable office supplies to support NCI Agency Mons/Braine l'Alleud staff.
- Work in conjunction with the Supply Section in The Hague to update the supply catalogue of standard stock items.
- Assist in the annual inventory of non-expendable items.
- Assist in the annual inventory of expendable and stock items.

FINANCE:

- Perform day to day administration of the advance account (petty cash).
- Provide inputs for annual budget call for consumable stock account.
- Develop a recommended spending plan upon receipt of annual consumable budget.

TRAVEL:

- Assist in reserving rental vehicles or reserving NCI Agency vehicles.
- Verify travel invoices using the Agency's financial system.

OTHER RESPONSIBILITIES:

- Performs other duties as may be required.

**Essential Skills and Experience**
- At least 3 years relevant experience.
- Valid driver's license and a good driving record for vehicles in the following categories: vehicles up to 8 passengers and vehicles with small trailers.
- Excellent computer skills.
- International driving experience.

**Desirable **Skills and Experience**
- Working knowledge of motor pool operations.
- Experience in supply/inventory operations.
- Training in First Aid at work.
- Prior experience of working in an international environment comprising both military and civilian elements.
- Knowledge of NATO responsibilities and organization, including ACO and ACT.

**Language Proficiency**
- A thorough knowle

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