Logistics Assistant

**About Phibro Animal Health Corporation**

**Phibro Animal Health Corporation** **is a publicly traded organization with a rich history spanning nearly 100 years of service. The Company is a global manufacturer of medicated feed additives, feed ingredients, advanced nutrition solutions, vaccines and specialty chemicals for various industrial markets. Phibro’s revenues are in excess of $820 million, and are supported by over 1500 employees worldwide.

Phibro's **PhibroChem & Ferro **divisions are leading suppliers of specialty chemicals to the US and European markets.

The Logistics Assistant is an integral part of our Sales & Marketing team based out of our Belgium - Wavre site.

**Key Responsibilities**:
Position: Logistics Assistant
Territory: Belgium
Reports to: Senior Director Operations

Position Purpose:
This position exists to support the Logistics operations within Phibro Animal Health - Belgium. The job consists of the administration and coordination of the logistics operations from order entry to invoice including transportation booking.

Key Responsibilities:

- Administration of customer orders in the ERP system.
- Analyse terms of orders (letter of credit, payment, and delivery terms).
- Allocate product to order in compliance with customer PO and in compliance with internal rules and regulations applicable to veterinary medicines, feed additives and nutritional products.
- Draft and update shipping documents in compliance with national/international rules.
- Issue and check customer invoices.
- Coordinate with third party warehouse the preparation of orders to meet delivery expectations from customer.
- Communicate and coordinate with Chamber of Commerce, Ministry and / or other export services on export documents as required.
- Organise and book transport in order to guarantee the delivery of products on while at all times ensuring compliance with security, safety and quality rules.
- Manage the communication between all the party involved in the supply chain (sales, Technical specialist, Responsible person, Quality manager, warehouse, customs, transport, customer, finance)
- Provide proactive support and reactive support when needed to customers for all queries related to logistics.

Qualifications:

- Ideally be a graduate in administration or logistics.

Skills & Previous Experience:

- Previous experience with a private company in the nutritional, veterinary or medical area is a distinct advantage.
- Experience with ERP i.e. JD Edwards, SAP.
- Intermediate to Advanced knowledge of Word, Excel, PowerPoint and Outlook.
- Ability to prioritise work load and multi-task as well as being well organised and flexible.
- Strong communication skills.
- Able to maintain composure when dealing with stakeholders (internal and external) who may have competing priorities.
- Excellent attention to detail ensuring things are “right first time”.
- French and English languages are essential, any additional language is an advantage.

Willing to work within a small team with a lot of interactions with external colleagues at international level.

Key Competencies Required:
Technical:

- Understand the basics of supply chain management (Incoterms, payment terms, letter of credit...).
- Understand the requirements to operate in a regulated environment i.e. GXP requirements.
- Competency required with Microsoft Office.

Personal skills:

- Autonomy and well-motivated self-starter
- Excellent communicator
- Empathy
- Organization and planning
- Integrity
- Resourcefulness
- Disciplined work habits
- Flexible

**Phibro is an Equal Opportunity Employer**

All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.

**Business Unit**: Animal Health & Mineral Nutrition
**Division**: Animal Health & Nutrition
**Department**: Sales & Marketing
**Location**: Belgium - Wavre
**Work Schedule**: Monday - Friday (Standard Work hours)
**Weekly Working Hours**: 38.00