Shipment Assistant

Hiring Path:

- Open to the public
- Who May Apply/Clarification From the Agency:

- For USEFM - FP is 07. Actual FP salary determined by Washington D.C.
- All Interested Applicants / All Sources
- Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.
- Security Clearance Required:

- Public Trust - Background Investigation
- Appointment Type
- Permanent
- Appointment Type Details:

- Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
- Summary:
The work schedule for this position is: Full Time (38 hours per week)
- Supervisory Position:

- No
- Relocation Expenses Reimbursed:

- No
- Travel Required:

- Not Required

**Duties**:
This position serves as the recognized expert on all outbound shipments, personal and official, and related issues for the Tri Missions. This position also handles property loss claims and the Art in Embassy program (high value furnishings for Ambassador and DCM residences) for State.

**Outgoing Shipments**

Arranges and facilitates outgoing shipment and customs clearances for personal property of assigned Tri-Mission employees and for U.S. government equipment and supplies and shipments for Department of Defense employees. Provides technical information to the Contracting Officer regarding packing, shipping, and storage for personal and official U.S. Government property; follows up on status of shipments and recommends contractors for specific jobs. Maintains contacts with officials of shipping and packing companies, and with host country customs and other government officials to assist in resolving problems with carrier bills or services and makes recommendations on these matters to Embassy post officials. Negotiates with customs officials and other government officials related to customs clearance of outgoing shipments. Advises departing personnel of their shipping allowances under applicable agency regulations (State, DOD, etc.), customs regulations and requirements, and related matters. This is done both individually and for large groups in departure seminars. Arranges for the pick-up, packing, shipment and customs clearance of outgoing HHE and UAB. Prepares the necessary paperwork and documentation. Assists U.S. Government employees with the settlement of claims for personal property lost or damaged in outgoing shipments.

**Inbound Shipments**

Arranges and facilitates inbound shipments and customs clearances for assigned Tri-Mission employees and offices and shipments for Department of Defense employees. This involves arranging for pick-up, customs clearance, storage or delivery and unpacking of incoming shipments of household effects (HHE) and unaccompanied air baggage (UAB), meeting with incoming personnel and advising them on their shipments and other required information, and negotiating customs officials at port of entry and other government officials related to customs clearance of incoming shipments

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE: Minimum 3 years of experience in administrative work required in the transportation field.

JOB KNOWLEDGE: International air/shipping regulations, Department of State regulations for General Services (Foreign Affairs Manual Volume 6, Foreign Affairs Handbook Volume 6), Standardized Regulations, Belgian Government regulations, travel/shipping industry regulations worldwide and also specifically within the EU.
- Education Requirements:
High school diploma required.
- Evaluations:
LANGUAGE: Good working knowledge in English and French OR English and Dutch.

SKILLS AND ABILITIES: Ability to deal tactfully and effectively with American personnel at all levels up to and including the 3 Ambassadors and their family members, official visitors up to and including the Cabinet level (secretary of State and of Defense) and host country officials at all levels, as well as with colleagues, always bearing in mind the interest of the U.S. Government. Excellent judgment and flexibility in making decisions and interpreting regulations is required.

Good word processing skills and familiarity with ADP systems is essential (Word, Access, Excel, LAN, etc.). Driver’s license B required. Numerical ability to calculate cost constructed shipments.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

**Benefits and Other Info**:

- Benefits:
- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that