Facilities Coordinator

PPD is a leading global contract research organization providing comprehensive, integrated drug development, laboratory and lifecycle management services. At PPD, we are passionate, deliberate, and driven by our purpose
- to improve health

Our colleagues in corporate strive for excellence in every task, at every moment. We are game changers seeking improvements to processes and more efficient ways of working or adapting to changing financial and industry environments.

As a member of our Facilities team you work in a collaborative environment to guarantee PPD’s standards for quality, image, and corporate culture are met at your site.

At PPD we hire the best, develop ourselves and each other, and recognize the power of being one team. We offer continued career advancement opportunities, award winning training and benefits focused on the health and wellbeing of our employees.

Summarized Purpose:
The Facilities Coordinator supports the Global Central Labs office in Zaventem in the delivery of Facilities service throughout the site.

Essential Functions:

- Performs reception duties, including but not limited to: registering of visitors and contractors, mail sorting and distribution, reception calendar management, shipment receiving, conference room set-up, management of all visitors passes, keys and car parking.
- Performs general facility support tasks such as: daily building checks, building security and access control, printer management, stationary management, stock management, contract management and waste management.
- Plans and supports building and equipment maintenance as per business needs, including the completion of scheduled routine maintenance, preventative maintenance and ad hoc repairs. Supervises contractors.
- Liaises with suppliers, contractors, local management and Facilities management on daily basis.
- Responds to facility-related emergencies as assigned.
- Presence in the office will be required from Monday to Friday. Occasional outside of hours work is possible to respond to facility-related emergencies.

Education and Experience:
High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification

Knowledge, Skills and Abilities:

- Consistently positive attitude, excellent team player.
- Strong communication skills, both oral and written.
- Highly organized, able to work to tight deadlines, to prioritize workload and to utilize time efficiently to maximize the number of tasks completed.
- Flexible, stress-resistant, able to multitask.
- Language skills: good spoken and written knowledge of Dutch and English is required for the role. French is a plus.
- Solid computer proficiency.

Working Environment:
PPD values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:

- Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
- Able to move effectively throughout the facility, possibly occasional lifting and moving of objects.
- Able to use and learn standard office equipment and technology with proficiency.
- Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.
- Will have exposure to potentially hazardous elements typically found in healthcare or laboratory environments.