Project Assistant Architecture
il y a 2 semaines
**1. SUMMARY**
The Executive Management (EM) Division has the lead role in the overall management of the NATO HQ. The EM Division covers the following directorates: HQ Support and Transformation (HQST), Human Resources (HR), Information Communication, and Technology Management (ICTM).
The role of Infrastructure and Facilities Management (IFM) is to support NATO’s political and decision-making processes by managing and maintaining the NATO Headquarters site. IFM provides the International Staff (IS), International Military Staff (IMS), national Delegations, Partners, independent bodies and all others accommodated at NATO Headquarters, with facility management services. IFM is responsible for the overall management, supervision and technical and financial control of all in-sourced and out-sourced facility, maintenance, transportation and logistics services, major and minor investment projects and asset and inventory management in support of NATO Headquarters functions.
- Under the supervision of the Architect / Project Manager, the incumbent will assist her/him on the field, and at the back office, in all activities related to design, planning, and execution of projects aiming at optimizing workplace and increasing capacity of the HQ.
**2. QUALIFICATIONS**
**AND**
**EXPERIENCE**
**ESSENTIAL**
- The incumbent must:
- have upper vocational training in a relevant discipline with 3 years post-related experience OR a secondary education qualification with 6 years post-related experience;-
- extensive professional experience in the domains of Facilities Management, IOs, and/or Construction projects;-
- demonstrate design and/or drawing skills;-
- be able to draft ‘call for bids’ that require technical specifications, in the domains of construction, refurbishment and renovation, and other Facilities Management related disciplines;-
- have excellent knowledge and experience of Computer-Aided Design (CAD) Software (e.g. AutoCAD a/or Revit), and of planning tools;-
- possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one and III (“Intermediate”) in the other.**DESIRABLE**
- The following would be considered an advantage:
- University degree or equivalent working experience in the relevant field for the position;-
- knowledge of creative and publishing software in the context of presentations to customers (e.g. Adobe Photoshop, InDesign, etc.);-
- experience in new way of working models and solutions (conception and implementation);-
- have professional experience in project(s) that include a sustainability dimension;-
- good understanding of the NATO HQ international environment.**3. MAIN ACCOUNTABILITIES**
**Project Management**
- Support the Architect / Project Manager in the coordination and execution of projects, from early design phases to the provisional reception and closure of the projects. Participate to the drafting of specifications, bills of quantities, drawings, and works sequences, from preliminary design phases, to tendering dossiers and implementation phase documentation.
**Expertise Development**
Perform Quality control of documentation, activities, and works linked to projects. Plan and perform site visits at all phases of the project (as is surveys, technical investigations, works phase, problem solving, provisional reception activities, etc.).
- Prepare and support workshops and meetings with customers, suppliers, and other project in-house or external stakeholders.
**Information Management**
- Prepare, review and manage all documentation linked to project management, in support of the architect / project manager.
**Knowledge Management**
- Support the architect / project manager in his/her cost estimate and quantities surveyor activities, as well as in the analysis of the progress reports and invoices.
**Stakeholder Management**
For day to day activities, act as the main point of contact between external suppliers / resources, in house support staff, IFM Scheduler, and NATO Office of Security. Ensure that access is granted to external stakeholders, that NATO regulations concerning accesses and H&S constraints are respected. Solve any logistic issues.
- Perform other related duties as instructed.
**4. INTERRELATIONSHIP**
- The incumbent reports to the Architect / Project Manager. S/he works in close collaboration with other project assistants in the context of Workplace related projects. S/he works closely with other divisions
- Direct reports:N/a
- Indirect reports: N/a
**5. COMPETENCIES**
- The incumbent must demonstrate:
- Achievement: works to meet standards;-
- Analytical Thinking: Sees multiple relationships;-
- Clarity and Accuracy: Checks own work;-
- Conceptual Thinking: Applies learnt concepts;-
- Customer Service Orientation: Takes personal responsibility for correcting problems;-
- Empathy: Is open to others’ perspectives;-
- Impact and Influence: Takes multiple actions to persuade;-
- Initiative: Is decisi
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