Senior Assistant

il y a 2 semaines

Brussels, Belgique Spektrum Temps plein

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

**Who we are supporting**

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

- Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
- Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
- Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
- Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

**The program**

**Assistance and Advisory Service (AAS)**

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

**Role Duties and Responsibilities**
- Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required. Draft correspondence;
- Identify and implement opportunities for process improvement;
- Maintain the NCI Agency Customer Data Management;
- Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes. Resolving day-to-day operational issues;
- Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;
- Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions;
- Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension;
- Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section.
- Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module);
- Prepare reports on the processing of AR invoices and customer aging;
- Liaise with other parts of the Agency and/or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements;
- Assist in preparing the Agency's Annual Financial Statements and responding to IBAN (External Auditor) enquiries;
- Work independently without supervision;
- Deputize for higher grade staff, if required;
- Performs other duties as may be required.

**Essential Skills and Experience**
- Current Finance Accounting - Accounts Receivable experience on transactions level;
- The ability to develop and maintain financial data and contribute to financial statement preparation;
- Use of accounting software (Oracle Applications Financials EBS R12 or another major ERP tool);
- Experience of working in finance shared services;
- Demonstrable experience of working successfully in a team environment.

**Desirable** **Skills and Experience**
- Experience of working in the public sector;
- Knowledge of International Public Sector Accounting Standards (IPSAS);
- Knowledge of NATO Financial Regulations;
- Experience of Oracle R12 at Intermediate or Expect level on Accounts Receivable (AR);
- Working knowledge of Oracle R12 Accounts Payable (AP)
- Prior experience of working in an international environment comprising both military and civilian elements;
- Knowledge of NATO responsibilities and organization.

**Education**
- Higher vo

  • Assistants Team Manager

    Il y a 2 mois

    Brussels, Belgique Boston Consulting Group Temps plein

    **WHAT YOU'LL DO**: We offer you a managerial role, leading a group of (Senior) Executive Assistants and Case Team Assistants (~13 FTE) within the Brussels office. This position suits a people and service-oriented individual with excellent leadership skills, customer focus and the ability to keep overview in a fast-paced and changing environment. You...

  • Assistant de Direction Fr/ang

    Il y a 2 mois

    Brussels, Belgique Tempo-Team Temps plein

    groupe de fonction Administration- - référence DUOTT-1227911 offre d'emploi En tant qu'assistant(e) de direction FR/ANG, vos tâches seront les suivantes: - Vous travaillez en collaboration avec votre binôme, l'assistante de direction senior. - Vous gérez le courrier entrant de l'entreprise (assurer l'ouverture, le tri, la distribution et le...

  • Senior Customer Experience Consultant

    Il y a 2 mois

    Brussels, Belgique Progressis Temps plein

    Job Role- Customer Services Jobs- Contract Type- Perm- Location- Brussels- Salary- €3,500 - €4,000- Date Added- 20/11/2023- Date Expires- 18/12/2023- Industry- Other**Looking for a Senior Customer Experience Consultant position in Brussels ? We have a job for you !** **Excel Careers and Excel Interim provide multilingual administrative support staff to...

  • Senior Customer Service Consultant

    il y a 3 semaines

    Brussels, Belgique Progressis Temps plein

    Job Role- Customer Services Jobs- Contract Type- Perm- Location- Brussels- Salary- €3,500 - €4,000- Date Added- 14/03/2024- Date Expires- 11/04/2024- Industry- Professional Services**Looking for a Senior Customer Service Consultant position in Brussels ? We have a job for you !** *** **Excel Careers and Excel Interim provide multilingual administrative...

  • Senior Customer Service Consultant

    il y a 6 jours

    Brussels, Belgique Progressis Temps plein

    Job Role- Customer Services Jobs- Contract Type- Perm- Location- Brussels- Salary- €3,500 - €4,000- Date Added- 24/04/2024- Date Expires- 22/05/2024- Industry- Other**Looking for a Senior Customer Service Consultant position in Brussels ? We have a job for you !** **Excel Careers and Excel Interim provide multilingual administrative support staff to...

  • Marketing Assistant

    il y a 3 semaines

    Brussels, Belgique Robert Half Belgium Temps plein

    Pour son client, Robert Half est à la recherche d'un **Marketing assistant (H/F/X)**. Il s'agit d'une opportunité de 6 mois. Pour son client, Robert Half est à la recherche d'un **Marketing assistant (H/F/X)**. Il s'agit d'une opportunité de 6 mois. Notre client est une société située dans la région de Liège active dans le secteur de...

  • Senior Assistant Legal Adviser

    il y a 3 semaines

    Brussels, Belgique NATO - OTAN Temps plein

    **Through this competition, the NATO International Staff seeks to identify qualified applicants for grade G20 post of Senior Assistant Legal Adviser as well as for grade G17 post of Assistant Legal Adviser.** **1.** **SUMMARY** The Office of Legal Affairs (OLA) at NATO headquarters in Brussels is an Independent Office within the International Staff (IS)....

  • Administrative Assistant Brussels

    Il y a 2 mois

    Brussels, Belgique Gentis Recruitment Temps plein

    The 2 Belgian offices specialize in the recruitment of IT, construction, real estate, finance & engineering **Responsibilities**: - Answer and direct phone calls - Draft contracts & all related documents for each placement - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies...

  • Senior Administrative Assistant

    il y a 1 semaine

    Brussels, Belgique Enterpryze Consulting Ltd. Temps plein

    **Senior Administrative Assistant - **Working Location**:Brussels, Belgium** - **Security Clearance**: NATO Secret** - **Language**:High proficiency level in English language **EXPERIENCE AND EDUCATION: **Essential Qualifications/Experience: - 4+ years of recent experience in administrative work **Desirable Qualifications/Experience**: - Prior experience...

  • Assistant Contrôleur de Gestion

    il y a 2 semaines

    Brussels, Belgique Robert Half Belgium Temps plein

    Robert Half est à la recherche **d'un assistant contrôleur de gestion (H/F/X)** pour une mission intérimaire en vue d'un contrat à durée indéterminée. Robert Half est à la recherche ** d'un assistant contrôleur de gestion (H/F/X)** pour une mission intérimaire en vue d'un contrat à durée indéterminée. Notre client est une société active...

  • Assistante Commerciale

    Il y a 2 mois

    Brussels, Belgique Sales Talents Temps plein

    **Introduction**: Notre client; une société créée depuis plus de 25 ans; est spécialisée dans le domaine de l’hygiène; du confort et des soins aux incontinents. Ils commercialisent également du mobilier adapté aux seniors ainsi qu’aux établissements de soins. Leur gamme complète est distribuée aux maisons de repos;hôpitaux; organismes de...

  • Assistante Commerciale

    Il y a 2 mois

    Brussels, Belgique Sales Talents Temps plein

    **Introductie**: Notre client; une société créée depuis plus de 25 ans; est spécialisée dans le domaine de l’hygiène; du confort et des soins aux incontinents. Ils commercialisent également du mobilier adapté aux seniors ainsi qu’aux établissements de soins. Leur gamme complète est distribuée aux maisons de repos;hôpitaux; organismes de...

  • Senior Assistant

    il y a 2 semaines

    Brussels, Belgique Enterpryze Consulting Ltd. Temps plein

    **Senior Assistant (Accounting Services) - **Working Location**:Brussels, Belgium** - **Security Clearance**: NATO Restricted** - **Language**:High proficiency level in English language **EXPERIENCE AND EDUCATION: **Essential Qualifications/Experience: - Higher vocational training in a relevant discipline leading to a professional qualification (such as...

  • Executive Assistant

    Il y a 2 mois

    Brussels, Belgique Page Personnel Temps plein

    - Assisteren van senior executives bij dagelijkse taken.- Voorbereiden en bewerken van documenten en presentaties.- Coördineren van vergaderingen, evenementen en reizen.- Fungeren als liaison tussen executives en belanghebbenden.- Ondersteunen bij projectmanagementtaken.De Executive Assistant speelt een cruciale rol in het bevorderen van de efficiëntie en...

  • Executive Assistant

    il y a 3 semaines

    Brussels, Belgique Page Personnel Temps plein

    - Assisteren van senior executives bij dagelijkse taken.- Voorbereiden en bewerken van documenten en presentaties.- Coördineren van vergaderingen, evenementen en reizen.- Fungeren als liaison tussen executives en belanghebbenden.- Ondersteunen bij projectmanagementtaken.De Executive Assistant speelt een cruciale rol in het bevorderen van de efficiëntie en...

  • Assistant(E) de Direction Générale Pour

    Il y a 2 mois

    Brussels, Belgique Care4You Temps plein

    Notre client est un acteur extrêmement réputé du secteur des services. Leurs bureaux sont localisés dans le centre de Bruxelles et sont donc très accessibles en transport en commun. Ils sont aujourd’hui à la recherche d’un(e) Assistant(e) pour compléter l’équipe de 2 Assistantes de Direction Générale. **OBJECTIFS DU POSTE**: Au sein de la...

  • Management Assistant

    il y a 2 semaines

    Brussels, Belgique Spring Professional Temps plein

    **Introductie**: Voor onze internationale klant Microsoft, zijn we op zoek naar een Management Assistant. Je zal het team van Senior Directors van de dienst Europese Overheidszaken ondersteunen op administratief en organisatorisch vlak, met als doel hun tijd te optimaliseren en hen in staat te stellen zich te concentreren op hun core...

  • German-speaking Management Assistant

    il y a 3 semaines

    Brussels, Belgique EXCEL CAREERS Temps plein

    Are you German-speaking? Are you looking for a Management Assistant position? We have a job for you! Excel Careers and Excel Interim is a Recruitment Consultancy specialized in administrative support profiles such as receptionists, management assistants, executive/personal assistants, HR assistants, sales and marketing assistants, office managers, customer...

  • German-speaking Management Assistant

    il y a 3 semaines

    Brussels, Belgique EXCEL CAREERS Temps plein

    Are you German-speaking? Are you looking for a Management Assistant position? We have a job for you! Excel Careers and Excel Interim is a Recruitment Consultancy specialized in administrative support profiles such as receptionists, management assistants, executive/personal assistants, HR assistants, sales and marketing assistants, office managers, customer...

  • German-speaking Management Assistant

    il y a 3 semaines

    Brussels, Belgique EXCEL CAREERS Temps plein

    Are you German-speaking? Are you looking for a Management Assistant position? We have a job for you! Excel Careers and Excel Interim is a Recruitment Consultancy specialized in administrative support profiles such as receptionists, management assistants, executive/personal assistants, HR assistants, sales and marketing assistants, office managers, customer...