Senior Executive Assistant/team Administrator
il y a 3 semaines
Job Description
The Senior Executive Assistant provides support to the Global Government Affairs (GGA) Europe and MENA teams by handling correspondence and meeting records, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
**Responsibilities**:
D irectly supports the GGA Europe (70%) and MENA (30%) teams
Manages day to day calendars of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls, especially with external public sector stakeholders
May prepare and review materials and correspondence for meetings
A ssist with research and the creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests
Assists in ad-hoc reports special projects as needed
Trains, coaches or guides other administrative staff when required
**Qualifications**:
Previous office administration experience preferably within a large and complex financial services or similar organization
Previous experience in government or public affairs or in the public sector considered an asset
Highly proficient in Microsoft Office, especially Outlook, Word and Power Point
Fluent English language skills required, French and Arabic language skills considered an asset
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Passionate about working in an international environment and with public sector stakeholders
**Education**:
Bachelor's/University degree or equivalent experience
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- **Job Family Group**: Business Strategy, Management & Administration
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- **Job Family**: Administrative Support
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- **Time Type**: Full time
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- Citi is an equal opportunity and affirmative action employer.
Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
View the " EEO is the Law " poster. View the EEO is the Law Supplement.
View the EEO Policy Statement.
View the Pay Transparency Posting
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