Executive Assistant/office
il y a 2 semaines
Our client specialises in the coordination and management of multidisciplinary science projects in support of policy makers and industry players. They act as an expert consultative body for various stakeholders (regulatory organisations, policymakers, industry and NGOs). They are currently recruiting an Executive Assistant/Office and HR Administrator for their small Brussels office which is centrally located.
**PURPOSE OF THE ROLE**
You will be the right hand of the Managing Director, you will be supporting him with the coordination of meetings, team activities and project-related administration. You will be handling the HR administration and follow-up on the recruitment procedures. You will also be involved in the day-to-day operations management, such as the optimisation & rationalisation of company policies and administrative procedures.
**JOB DESCRIPTION**
**Executive Assistant responsibilities & Office Management**
- Acting as an Executive Assistant to the Managing Director and 2 - 3 senior members of the management team; supporting them in the coordination of operational aspects, internal projects, team planning & activities and meetings
- Assisting the Managing Director with the organisation of meetings & team events and with the coordination of external projects
- Making travel arrangements (booking flights, trains, hotels) related to the participation of team members to meetings/workshops/conferences in Belgium and abroad
- Improving and developing new company procedures (e.g. travel policy, submission of timesheets,), helping with the identification of more performing IT tools and databases for the organisation (e.g. accounting software), etc.
- Teaming up with the Managing Director, the Executive Finance Administrator, the Research Director and the Business & Contracts Director; participating in strategic decision-making processes related to the organisation and its projects/activities and future development
**HR Administration**
- Tracking whereabouts, holidays, sickness days, updating internal personnel register
- Uploading the above mentioned data via the payroll tool of the social secretariat, communicating additional personnel related information to social secretariat for payroll purposes (in collaboration with the Executive Finance Administrator)
- Being involved in the recruitment of new staff and the preparation of personnel contracts
- Welcoming newcomers and assisting with the onboarding process
- Assisting with induction/onboarding and exit procedures
- Following-up on time registration documents
**Project support and administration**
- Contributing to the contracts management and the project portfolio management
- Offering administrative and logístical project support: organising meetings/workshops/conferences, assisting with the various reports and publications linked to the different reports, updating systems and documents, etc.
- Liaising with project coordinators, clients, partners and subcontractors
- And more
**PROFILE**
- Ideally a relevant Bachelor or Master Degree (Languages, Office Management, Communication, HR, Business Administration,)
- Minimum 3 years of experience in administration, HR, office/operations management,ideally within a similar organisation (research body, scientific consultancy, EU association, think tank, trade association, lobby group,)
- Perfect knowledge of Dutch and English (oral and written). Other EU languages are an asset (French, Spanish, Italian,).
- Good knowledge of MS Office (Word, Excel, Outlook), online information management systems; some knowledge of payroll and accounting software can be an asset
- Experience with the administrative management and follow-up of EU projects can be an asset
- Ability to communicate effectively with a wide range of partners, including members of the Management Team, staff, project partners, funders, service providers
- Strong planning, administrative, analytical and organisational skills (numerous deadlines to meet)
- High level of professionalism and attention to detail
- Strong coordination and project management skills
- Willingness to work in a small, multicultural team and to be a proactive and constructive team player
- Easy-going and flexible personality (small team) with very good adaptation skills
**OFFER**
- Permanent contract
- Full time or 80%
- Competitive salary & extra-legal benefits package including: luncheon vouchers, Eco cheques, health insurance, bonus system, 35 holidays
- Starting date: asap
- Homeworking possibilities: 2 days/week
- The opportunity to enter a small but fast growing organisation; to work with a dedicated, friendly and multinational team in a sector which genuinely makes a difference (environmental protection & sustainable development)
- The organisation also offers an in-depth onboarding/training programme which will help newcomers to assimilate step by step all aspects of the job.
-
Executive Assistant
il y a 1 mois
Brussels, Belgique Progressis Temps pleinJob Role- Executive Assistant Jobs- Contract Type- Perm- Location- Brussels- Salary- €0- Date Added- 05/04/2024- Date Expires- 03/05/2024- Industry- Pharmaceuticals**Looking for an Executive Assistant position? We have a job for you!** *** **Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors,...
-
Executive Assistant!!
il y a 1 mois
Brussels, Belgique Afore Consulting Temps plein**Description du poste** Executive Assistant Afore Consulting is recruiting an Executive Assistant to join our dynamic European public affairs team at our new, bigger and greener offices in the European quarter in Brussels. Schedule: - Day shift Work Location: On the road
-
Executive Assistant
Il y a 2 mois
Brussels, Belgique Arcadius Temps plein**Your function**: As an Executive Assistant at Arthur D. Little, your primary responsibilities will include: - Coordinate and organize (global) travel arrangements, including flights, trains, hotel accommodations and visas. - Ensure seamless travel logistics for executives, optimizing time and resources. - Schedule and coordinate meetings for partners,...
-
Executive Assistant
Il y a 2 mois
Brussels, Belgique Talent Gallery Temps plein**Executive Assistant in Brussels** *** **Voor CEVA Santé Animal, zijn wij op zoek naar een gemotiveerde Executive Assistant (m/x/v). Je ondersteunt de directie met al je kennis en communicatieve vaardigheden.** **Functiebeschrijving**: Wij zoeken een allround administratief, commercieel en flexibele medewerker, op executive niveau - Je beheert de...
-
Executive Assistant
il y a 1 semaine
Brussels, Belgique Unique Temps plein**Omschrijving**: Reporting to the General Delegate / EU Advocacy Director,** the Executive** **Assistant's responsibilities** include scheduling meetings and appointments, support with the preparation of the meetings in an online format, making office supplies arrangements, managing the General Delegate’s agenda, greeting visitors, providing high level...
-
Executive Assistant
Il y a 2 mois
Brussels, Belgique Page Personnel Temps plein- Assisteren van senior executives bij dagelijkse taken.- Voorbereiden en bewerken van documenten en presentaties.- Coördineren van vergaderingen, evenementen en reizen.- Fungeren als liaison tussen executives en belanghebbenden.- Ondersteunen bij projectmanagementtaken.De Executive Assistant speelt een cruciale rol in het bevorderen van de efficiëntie en...
-
Executive Assistant
il y a 1 semaine
Brussels, Belgique Page Personnel Temps plein- Assisteren van senior executives bij dagelijkse taken.- Voorbereiden en bewerken van documenten en presentaties.- Coördineren van vergaderingen, evenementen en reizen.- Fungeren als liaison tussen executives en belanghebbenden.- Ondersteunen bij projectmanagementtaken.De Executive Assistant speelt een cruciale rol in het bevorderen van de efficiëntie en...
-
Executive Assistant
il y a 2 semaines
Brussels, Belgique Telenet Temps pleinAt Telenet we are looking for an Executive Assistant who plays a pivotal role in unburden the professional life of our Chief Commercial Officer B2B. Your great skill in organizing, eye for detail, flexibility, and drive for the best are very valuable to us. Your key responsibilities as an Executive Assistant: You manage the management agenda of one...
-
Fr/nl Executive Assistant Auprès D'un CEO
Il y a 2 mois
Brussels, Belgique Page Personnel Temps pleinadded 18/07/2023 - Executive Assistant du CEO - Bruxelles **About Our Client**: Notre client, un Service Financier de renom basé au coeur de Bruxelles, est actuellement à la recherche d'un.e Executive Assistant pour son CEO. En tant que Executive Assistant, vous aurez les responsabilités suivantes: - Gérer l'agenda du CEO - Organiser et coordonner les...
-
Executive Assistant
il y a 2 semaines
Brussels, Belgique ENGIE Temps pleinRequisition ID: 19282- Location: Brussels, BE, 1000**EXECUTIVE ASSISTANT & OFFICE MANAGER** **"Strategy & Implementation"** **Location: Brussels office** ENGIE Impact delivers sustainability solutions and services to corporations, cities and governments worldwide. Comprised of existing and proven ENGIE Group businesses, ENGIE Impact brings together a wide...
-
Executive Assistant
Il y a 2 mois
Brussels, Belgique Afore Consulting Temps pleinExecutive Assistant Afore Consulting is recruiting an Executive Assistant to join our dynamic European public affairs team at our new, bigger and greener offices in the European quarter in Brussels. **What we are looking for** We are looking for someone who enjoys working in an international environment. You will be self-motivated, pro-active and have...
-
Executive Assistant
Il y a 2 mois
Brussels, Belgique Sparagus Temps pleinAs part of this assignment, you will be responsible for: - Annual planning and practical organization of meetings of company bodies and the Internal Regulatory Committee - Drafting of minutes for company bodies and the Internal Regulatory Committee - Preparing and transmitting decisions to the supervisory authorities - Preparation and forwarding of...
-
Executive Assistant Corporate
il y a 1 semaine
Brussels, Belgique HAYS Temps pleinWatermaal-Bosvoorde | Juridische sector | NL + FR | bedrijfswagen | 1100411 **Je nieuwe functie** Voor onze klant in Watermaal-Bosvoorde** **is Hays op zoek naar een Executive Assistent Corporate. Als Executive Assistant Corporate biedt je high level ondersteuning aan de Managing Partner. Je plant meetings, zorgt voor de uitnodigingen, woont ze bij en...
-
Executive Assistant in An International Law Firm
Il y a 2 mois
Brussels, Belgique Progressis Temps pleinJob Role- Executive Assistant Jobs- Contract Type- Temp to perm- Location- Brussels Centre- Salary- €3,500 - €4,000- Date Added- 16/11/2023- Date Expires- 14/12/2023- Industry- Law**Looking for an Executive Assistant position? We have a job for you!** **Excel Careers and Excel Interim provide multilingual administrative support staff to companies across...
-
Executive Assistant in An International Law Firm
Il y a 2 mois
Brussels, Belgique Progressis Temps pleinJob Role- Executive Assistant Jobs- Contract Type- Temp to perm- Location- Brussels Centre- Salary- €3,500 - €4,000- Date Added- 16/11/2023- Date Expires- 14/12/2023- Industry- Law**Looking for an Executive Assistant position? We have a job for you!** **Excel Careers and Excel Interim provide multilingual administrative support staff to companies across...
-
Executive Assistant
il y a 5 jours
Brussels, Belgique PlusOne Temps pleinFounded in 1959, the French group PREVOR is a toxicology and chemical risk control laboratory whose aim is to maximise the safety of people faced with burns and chemical risks. Thanks to its research and solutions aimed at reducing the frequency and severity of chemical accidents, the PREVOR group has become a daily partner of manufacturers, emergency...
-
Personal Assistant to Two Members of The Executive
il y a 1 mois
Brussels, Belgique Radisson Hotel Group - Corporate Office - Corporate Operations Temps plein**Job description** : Personal Assistant to two Members of the Executive Committee** **ROLE**: The Personal Assistant (PA) to the Executive Committee (EC) Member/s works very closely with the executives to manage his/her entire business agenda and coordinate internal and external meetings/calls, travels including expense reporting, any other business...
-
Executive Assistant to C-level Executive for a
Il y a 2 mois
Brussels, Belgique Progressis Temps pleinJob Role- Executive Assistant Jobs- Contract Type- Perm- Location- Brussels- Salary- €0- Date Added- 04/01/2023- Date Expires- 01/02/2023- Industry- OtherOn behalf of our client, an international Infrastructure and Building Solutions company, we are looking for an **Executive Assistant **on a short or long-term basis who will provide top level assistance...
-
Executive Assistant
il y a 3 semaines
Brussels, Belgique International Monetary Fund Temps pleinWork for the IMF. Work for the World. The IMF Offices in Europe seeks to recruit a full-time Executive Assistant based in Brussels. The position carries a competitive salary and benefits package and will be governed by IMF employment conditions for staff recruited for field positions outside of headquarters. The contract will be open and renewable with an...
-
Executive Assistant
il y a 2 semaines
Brussels, Belgique Canonical - Jobs Temps plein**The role of an Executive Assistant at Canonical**: We are a remote-first British tech company and are growing our team of Executive Assistants, who play a crucial role in the overall operation of the business and are the secret to our success! The Executive Assistant team run significant business operations and processes, supporting their respective leads...
