Executive Assistant

il y a 4 heures

Brussels, Belgique Axis Temps plein

Our client, a Belgian company based in Brussels, is actively seeking an Executive Assistant. As Executive Assistant of the General Secretariat, your responsibilities are varied and numerous and are divided into three areas of competence: to ensure the secretarial tasks of the department, to take charge of the follow-up of the missions of the General Secretariat and to be the contact person for insurance and taxes.
**Beschrijving**

Your primary responsibilities will include:
1. Department Secretariat:

- Management and follow-up of incoming mail.
- Management of the Secretary General's agenda.
- Management of the department's vacation schedule.
- Organization of meetings: agendas, rooms, logistics, documents.
- Organization of the Secretary General's trips.
- Checking and archiving of documents.
- Managing and ordering office supplies.
- Follow-up and filing of documents from foreign subsidiaries (France, Spain, Italy, Netherlands, Germany, Austria, Poland and Romania).

2. General Secretariat:

- Setting the agenda of the meetings of the Board of Directors and of its Belgian and foreign subsidiaries. Sending out proposals for dates, invitations and preparation of files.
- Drafting of minutes and translation (French / Dutch / English) - Follow-up of meetings by country.

Follow-up of the meetings by country.
- Support to the Legal Officers.

3. Insurance and taxes:

- Management of the Group's various insurance policies: operating, buildings, travel, vehicles, work accidents, construction sites, etc.
- Contacts with brokers, verification of contracts and optimization.
- Management of car claims.
- Management of declarations relating to municipal, regional and traffic taxes, etc.

**Profile**
- You have a bachelor's degree in law / executive assistant or equivalent through experience.
- You are trilingual in French, Dutch and English; knowledge of German is a real asset.
- You are familiar with Microsoft Office tools: Word, Excel, Power Point, Outlook, Teams, etc.
- You have at least 5 years of experience in a similar position.
- Respect for confidentiality is second nature to you.
- You are neat, meticulous and precise.
- You are autonomous and like to work in a team.
- You are able to handle several tasks at once and have a sense of priority.
- You are diplomatic.

**Aanbod**

Our client offers a challenging role and a competitive salary.

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