Executive Assistant
il y a 4 jours
Requisition ID: 19282- Location: Brussels, BE, 1000**EXECUTIVE ASSISTANT & OFFICE MANAGER**
**"Strategy & Implementation"**
**Location: Brussels office**
ENGIE Impact delivers sustainability solutions and services to corporations, cities and governments worldwide. Comprised of existing and proven ENGIE Group businesses, ENGIE Impact brings together a wide range of strategic and technical capabilities, to provide a comprehensive offer to support clients in tackling their complex sustainability challenges from **strategy to execution**. Why join us?
With **18 offices worldwide** and headquarters in New York City, ENGIE Impact today has a portfolio of 1,000 clients, including 25% of the Fortune 500 Companies, across more than 1,000,000 sites. ENGIE Impact was created to engage with executives and organizational leaders to set tailored strategies and specific roadmaps to achieve their sustainability and zero-carbon** **objectives, across energy, water, waste and more, globally.
Ready to act Right Now, for Tomorrow?
- Provide Executive Assistant support to the Managing Directors of the Support Functions as well as to Engie Advisory and Advanced Analytics. Assisting with the smooth-running of the leadership team and various businesses areas, working both on a one-to-one basis with the executives.
- Navigate with internal and external stakeholders to enable effective communication and exchanges.
- Liaising with C-Suite clients, welcoming and looking after visitors, checking and managing Executive’s calendar and E-mail account.
- Be a member of the Assistant team, sharing knowledge, give support with a positive attitude.
- Organizing and preparing (virtual) meetings, booking meeting rooms, organizing conference calls and ms-teams meetings, management of calendars and schedules, organizing management events, internal community events,
- Making domestic and international travel arrangements and detailed travel itineraries
- Producing reports and presentations
- Looking for ways to improve current systems, procedures and operational tools (e.g. SharePoint, O365, Salesforce, etc.)
- Ensuring the successful and timely execution of actions and reporting and communicating best practices, knowledge share, wider group activities onto the Admin Team.
- Completing and follow-up of expenses, PO and timesheets.
- Support the staffing process by acting as liaison with the Operation team and project managers.
- Responsible of the stocks, inventory and place orders for office supplies when needed.
- Ensure proper organization of office spaces, including meeting rooms and lockers, quarterly examination of statistical data concerning office attendance.
- Bring dynamic and creative ideas to enhance the work environment in the Brussels office.
Experience
- Minimum 5 years’ previous C-Suite Level EA experience and/or partner level in professional services.
- Business Management or Bachelor’s degree desirable.
- Previous experience working within an international context is expected.
- Previous experience in supporting the compilation of aesthetic, engaging and complex presentations.
- Previous experience in using online project/practice management systems (desirable).
- Proven experience of fostering a good (virtual/ hybrid) office environment and corporate culture while closely working with counterparts in other office locations.
- High level of proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, SharePoint.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
- Highly resourceful team-player, with the ability to also be extremely effective independently.
**Skills**
- Trustworthy, with a mature approach to tasks and the ability to maintain confidential information.
- Possess exemplary time management, multi-tasking, detail-oriented and organisational skills while able to work independently. Stress resistant.
- Problem solver with the ability to take decisions.
- Proficient in the management and organisation of busy and complex diary and travel arrangements.
- Team player with a positive mindset. Being outgoing and energetic.
- A proven track records in driving engagement and sense of belonging in groups.
- Ability to prioritise own workload and work with tight deadlines.
- Accuracy/excellent attention to detail.
- Hour flexibility (able to carry out overtime at short notice).
- Excellent interpersonal and communication skills both written and oral. Active listener.
- Proven experience of operating in a structured and process orientated environment.
- Fluent in English. (French or any other European language capability is advantageous)
- Good understanding of international working and business operations of a global consultancy.
**Internal and External Interfaces**
- C-Suite Board Directors
- Collaborating globally with peers and counterparts
- Developing long-term business relationships with colleagues
- Developing long-term business r
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