Executive Assistant

Catalent Cell and Gene Therapy hires people with a passion to make a difference to the health of millions of people globally. Your expertise, coupled with Catalent’s advanced technologies and collaboration with thousands of innovative pharmaceutical, biotech and healthcare companies, will help bring life-enhancing products to the people you know and love. Your talents, ideas and passion are essential to our mission; to develop, manufacture and supply products that help people live better, healthier lives.

Supporting the General Manager of the Gosselies campus and the Site Leadership Team, **the Executive Assistant & Office Lead** is responsible for the day-to-day administrative support to the site and to the SLT. and leads the Office support team.

**The Role**
- Perform professional-level tasks that are sensitive in nature, requiring independent judgment, initiative, and tact
- Supervising the front desk team and organization in collaboration with the Office Coordinator
- Organize travels (Domestic & international), obtaining travel visa’s when necessary
- Manage and prepare presentations for internal and external audiences, under the general direction (does not facilitate presentations)
- Oversee the fleet management and the taxi management
- Oversee the office desk management and the small supplies orders
- Schedule and organize internal and external meetings and conferences (i.e., schedule attendees, conference rooms, placing catering orders and clean-up services)
- Coordinate and manage offsite and onsite meeting logistics (international and domestic)
- Liaise with other Executive Administrative Assistants (through all Catalent sites) to coordinate meeting and complex travel logistics: air, ground transportation, meeting preparation, agenda preparation and dinner arrangements, etc.
- Manage complex calendar utilizing MS Outlook to schedule and organize meetings and conferences
- Be flexible with last-minute schedule changes and urgent meeting requests
- Answer and screen telephone calls for senior leader or director from both internal/external sources, transfer calls to the appropriate party
- Organize and maintain necessary confidential files and records for department as required
- Bachelor degree or higher, or equivalent by experience
- Minimum 8+ years of experience in a similar role and in a highly corporate environment, executive role
- Advanced software skills: Microsoft Office (PowerPoint, Excel, and Word, Teams) SharePoint and Visio
- Strong written and verbal communication skills in English and in French
- Strong interpersonal skills and the ability to be proactive with calendar management and meeting preparation and planning
- Ability to evaluate and correct general administrative problems/exercise good discretion and judgment when problem solving administrative issues; ability to handle highly confidential information with discretion and professionalism at all times; ability to interact effectively with internal/external contacts through correspondence or phone
- Team player and willing to participate in “task teams” to accomplish projects as needed
- Strong ability to prioritize and multitask, pay attention to detail, work under pressure and meet tight time lines;
- Must be willing to work overtime as needed
- Solution-oriented
- Very strong organizational skills
- Critical spirit, continuous improvement oriented

**Position Benefits**
- The opportunity to take part in a growing dynamic biotech company with a convivial atmosphere.
- Defined career path and annual performance review and feedback process
- Health & group insurance
- Meal vouchers
- Company Car, fuel card
- 32 days’ holiday + bank holidays

**Catalent’s standard leadership competencies that are used to interview and for Performance & Development**:

- Delivers Results
- Leads with Integrity and Respect
- Demonstrates Business Acumen
- Fosters Collaboration and Teamwork
- Champions Change
- Engages and Inspires
- Coaches and Develops

**Catalent offre des opportunités enrichissantes pour faire avancer votre carrière** Rejoignez le leader mondial du développement et de la production de médicaments et aidez-nous à proposer plus de 7 000 produits qui sauvent et améliorent la vie des patients du monde entier. Catalent est une société internationale passionnante et en pleine croissance où les employés travaillent directement avec des sociétés pharmaceutiques, biopharmaceutiques et de santé grand public de toutes tailles pour faire progresser de nouveaux médicaments, du développement précoce aux essais cliniques et à la mise sur le marché. Catalent produit plus de 70 milliards de doses par an, et chacune sera utilisée par quelqu'un qui compte sur nous. Rejoignez-nous pour faire la différence.

Catalent s'engage à protéger la santé et la sécurité de ses employés, de ses visiteurs et des clients et patients que nous servons. À la suite de la pandémie mondiale, nous avons modifié bon nombre de