Shipment Clerk

Hiring Path:

- Open to the public
- Who May Apply/Clarification From the Agency:

- For USEFM - FP is 08. Actual FP salary determined by Washington D.C.
- All Interested Applicants / All Sources
- Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.
- Security Clearance Required:

- Public Trust - Background Investigation
- Appointment Type
- Permanent
- Appointment Type Details:

- Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
- Summary:
To work for the U.S. Tri-Mission Brussels from its European Logistical Support Office (ELSO) location in Antwerp.

The work schedule for this position is Full Time (38 hours per week)
- Supervisory Position:

- No
- Relocation Expenses Reimbursed:

- No
- Travel Required:

- Not Required

**Duties**:
Provides persistent surveillance over thousands of shipments and storage lots in transit (or long term storage) to ensure connection, delivery and mission success. Member will collect, organize and use shipping information from ocean carriers, truckers and air lines, U.S. Embassies and Consulates located worldwide, and the domestic Dispatch Agencies offices to create and update detailed electronic records which allow ELSO to control, track and account for shipments globally and storage at ELSO’s Central Receiving Point (CRP) warehouse facility. Monitors and advises Contracting Officer Representative (COR) on vendor performance. Coordinate with destination posts to confirm shipping needs for individual shipments.

**Movement Control and Monitoring
Using the Integrated Logistics Management System (ILMS), to _proactively_ maintain situational awareness of Household Effects, POVs, Consumables, Supplies and Equipment shipments—including all types of Dangerous Cargo—for our embassies and consulates throughout the Southern Central Asia area. Works closely with management and working level personnel of shipping, forwarding, warehousing, packing and transfer companies. Prepares a wide variety of documents, letters, memoranda, and other paperwork related to incoming, in transit, and outgoing private and U.S. Government property. Receives purchase and travel authorizations, cables, packing lists, warehouse receipts and other documentation necessary to establish computer shipment files or completes the data entry/file update into the Transportation computer system (ILMS). Keeps each Post informed of the whereabouts of their shipments and assists them in tracing and filing claims for missing or damaged items. Maintains post profile information in ILMS which contains pertinent shipping information for all DOS posts. Coordinates with Budget and Fiscal team (B&F) to ensure fiscal data is accurate for payment and collection from authorizing document or office of storage charges. Visits CRP warehouse to ensure mission accomplishment and provide feedback to COR on CRP performance on a regular basis.

**Storage Management
Updates ELSO storage records to ensure lots are authorized, updated and takes action to remedy when necessary and/or report to management. Establishes and maintains active electronic storage files until all transportation-related actions are completed. Ensures that all necessary documents are electronically filed in ILMS to ensure a complete and accurate record. Coordinates with B&F to ensure fiscal data is accurate for payment of storage and transportation charges. Visits CRP warehouse to ensure mission accomplishment and provide feedback to COR on CRP performance on a regular basis.

**POVs and Special Projects
Ensures privately owned vehicles condition reports and status are properly relayed to client member for action as necessary. Ensure special project supplies (i.e. Hardened Trailer Systems (HATS), DoD Official vehicles, etc.) and post designated space (i.e. The Hague, London, Frankfurt, etc.) are separately tracked and reported to B&F upon arrival and departure to ensure proper collection from client organizations. Visits CRP warehouse to ensure mission accomplishment and provide feedback to COR on CRP performance on a regular basis.

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE: Minimum one year of experience in professional office environment.

JOB KNOWLEDGE: General proficiency in acquiring knowledge to include Department of State transportation entitlements and regulations in 14 FAM. General proficiency in acquiring knowledge of regulations for proper preparation of documentation for _shipments and storage_ of personal and official U.S. Government property and host country customs clearance regulations.. General proficiency in acquiring knowledge of ILMS as a transportation management tool. Proficient knowledge of national and international transportation practices.
- Education Requirements:
Completion of secondary school.
- Evaluations:
LANGUAGE: Fluency in Dutch, fluency in English.