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Officer, Protocol
il y a 4 semaines
**PENDING BUDGET APPROVAL**
- Are you looking for a job that matters? _
- Can you keep track of every detail - without losing sight of the big picture? _
- Can you find joy in a job well done - even if nobody else notices? _
- Can you smile and keep looking for solutions - when things don’t go as planned? _
- Then - you might just be the right person to join the Protocol team at NATO’s Council Secretariat _
- The Council Secretariat is the spine of the International staff at NATO HQ. We do remarkable things every week, because of our ability to pull together as a team. We are a dynamic team driven by impartiality, professionalism and empathy. With us, character counts, diplomacy is expected and a perfectionist streak comes in handy. _
- Working in the Protocol and Events team must be about more than doing a good job efficiently and honestly - it must be about dedication to the Organization, its Leadership and our team, sometimes at the expense of your own comfort and convenience. _
**1. SUMMARY**
As part of the Office of the Secretary General, NATO’s Council Secretariat provides support and advice to the NATO Secretary General and the North Atlantic Council as well as to individual Allies and Partners, on a very broad array of issues and activities. The Secretariat is organised in three functional areas: (i) Protocol and Events, (ii) Council Support and (iii) Committee Coordination.
The Protocol and Events team manages the organisational and protocol aspects of all incoming visits to, and outgoing visits of, the Secretary General and the Deputy Secretary General. They also ensure the successful organization of all major events, such as trips of the North Atlantic Council, Ministerial and Summit level meetings both at NATO HQ and abroad.
The incumbent forms part of the Protocol & Events team, which reports to the Head, Protocol & Events. Primarily s/he is responsible for coordinating and drafting detailed programmes for official travel of the Secretary General (SG), and of the Deputy Secretary General (DSG), together with the other Protocol Officer in the team.
When required, the incumbent liaises with the Private Office of the Secretary General and Divisions of the International Staff to coordinate and manage visits, at Ambassadorial and higher level, to the Secretary General and the Deputy Secretary General. S/he handles the protocol, organisational and logístical aspects for visits of the North Atlantic Council and other bodies at Ambassadorial level and above, and provides support in the organisation and conduct of Summits and Ministerial meetings at NATO HQ as well as abroad.
S/he maintains an up to date database for the Organization of Allied and partner Ambassadors, Ministers and Heads of State and Government and carries out other Council Secretariat tasks as required.
**2. QUALIFICATIONS **AND **EXPERIENCE**
**ESSENTIAL**
The incumbent must:
- possess a University degree or equivalent level education from an Institute of recognised standing in a field relevant for this position;
- have at least 2 years’ practical experience in planning and organising trips and/or special events at a senior level;
- have knowledge of protocol procedures and awareness of related sensitivities;
- have excellent interpersonal and communication skills, both oral and written;
- possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; and II (“Elementary”) in the other;
- exhibit a strong attention to details;
- be available to work outside working hours, if and when required;
- be flexible and willing to travel occasionally.
**DESIRABLE**
The following would be considered an advantage:
- higher level of the second NATO’s official language;
- experience in providing direct support to VIPs at the Public and/or Private sector;
- knowledge of NATO procedures and practices;
- proven knowledge of additional languages.
**3. **MAIN **ACCOUNTABILITIES**
**Project Management**
Design and draft programmes for official visits of the Secretary General and Deputy Secretary General, providing a framework to the Private Office of the Secretary General and liaising with relevant Divisions, Delegations and national representatives. Planning and organisation of the logístical and protocol aspects of events and visits at NATO HQ and abroad involving the (Deputy) Secretary General, the North Atlantic Council and other bodies at Ambassadorial level and above. Monitor all official activities for the Secretary General and Deputy Secretary General and liaise with the Private Office of the Secretary General and with the colleagues in the Protocol and Events Team. Working with functional representatives of Delegations, as well as relevant Divisions of the International Staff (IS) and the International Military Staff (IMS) and other stakeholders as appropriate. Assist in the preparation of Summits and Ministerial meetings, with special responsibility for logísti