Executive Assistant

ph3About Corilus /h3 pCorilus is the leading provider of digital solutions for healthcare professionals in Belgium, with over 30 years of experience building software for doctors, pharmacists, nurses, and care coordinators. Today, we serve more than 70,000 healthcare professionals. /p h3About Corilus /h3 pCorilus is the leading provider of digital solutions for healthcare professionals in Belgium, with over 30 years of experience building software for doctors, pharmacists, nurses, and care coordinators. Today, we serve more than 70,000 healthcare professionals. We are now at an inflection point. Following the acquisition of Sofia Dévelopement in France and backed by PSG and Rivean Capital, we are consolidating our portfolio into a unified, AI-native platform that will redefine clinical software across Belgium and France. We are looking for builders
- people who see the gap between what healthcare software is today and what it could be, and who want to close it. /p h3About The Role /h3 pThe Executive Assistant is a trusted partner to the CEO, while providing coordination support to the wider Executive Leadership Team when required and managing a complex executive agenda while ensuring our offices run smoothly across multiple locations. This is a role for someone who thrives in a fast-moving environment, brings calm to chaos, and takes pride in getting things right. The role is split approximately 80% executive administrative support and 20% facilities and office management. /p pExecutive Administrative Support
- 80% /p ul liManage complex and dynamic agendas for the CEO and C-level executives, coordinating internal and external stakeholders, protecting focus time, and proactively resolving conflicts. /li liAct as the CEO’s first point of contact, gatekeeper and trusted representative, prioritising requests, filtering communications, preparing briefings and handling correspondence with discretion. /li liCoordinate domestic and international travel end-to-end, including flights, accommodation, transport, visas and detailed itineraries. /li liLiaise with internal teams and external partners on behalf of the executive team, ensuring smooth communication and follow-up. /li liAnticipate executive needs, identify bottlenecks and solve day-to-day issues autonomously, making appropriate decisions on behalf of the CEO when required. /li liCoordinate leadership offsites, company events and other executive-level activities. /li liHandle confidential and commercially sensitive information with absolute discretion. /li /ul pFacilities Office Management
- 20% /p ul liEnsure the smooth day-to-day operation of our Belgian offices, maintaining a professional, well‑organised working environment. /li liManage building management, suppliers and service providers, including procurement, vendor relationships and contracts. /li liCoordinate office moves, workspace changes and small refurbishment projects, while ensuring health and safety requirements are met. /li liSupport new‑hire onboarding logistics, including workspace setup, access, equipment and meeting facilities. /li /ul h3Profile /h3 ul liProven experience as an Executive Assistant or Personal Assistant supporting C-level executives in a fast‑paced environment /li liTrilingual: Dutch, French, and English: fully fluent in all three, written and spoken /li liExcellent judgement and business maturity; able to represent the CEO with credibility and confidence /li liExceptional organizational

skills:
you manage multiple shifting priorities without losing control of the detail /li liDiscreet and trustworthy: you handle sensitive information with professionalism as a default, not an afterthought /li liProactive and autonomous: you anticipate needs, flag issues early, and act without waiting to be asked /li liStrong communicator: confident representing leadership in interactions with internal teams and external stakeholders /li liComfortable in environments of change and ambiguity — our pace, scale, and integration activity means no two weeks look the same /li liHighly proficient with Microsoft 365 and comfortable leveraging AI-powered productivity tools to improve executive effectiveness /li liExperience in a tech, SaaS, or PE-backed environment is a plus /li /ul h3What

We Offer
/h3 ul liA unique opportunity to work alongside the CEO during an exciting phase of growth and transformation /li liExposure to strategic decision‑making, acquisitions, integrations and Board interactions /li liThe chance to build one of the most impactful Executive Assistant roles in Belgian healthtech /li liAn environment that moves fast and rewards ownership, initiative, and quality /li liActive involvement at pivotal moments: growth, integration, and value creation /li liA competitive salary package with benefits /li liOffices across Belgium with flexibility across locations /li /ul pCorilus is a leading provider of digital solutions for healthcare professionals, with more than 30 years of expe