Business Support Coordinator
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Most coordinator roles are a diary and an inbox. This one sits underneath a service management organisation that has to prove what it delivered, every quarter. You will keep the reporting rhythm, the governance records and the project paperwork of a NATO service management branch in Mons honest and on time.
What You Will Be Doing
- Running calendars, meetings, correspondence, records and workflows for the branch leadership
- Preparing agendas, meeting packs, minutes, action logs and decision records, then chasing the actions to closure
- Collecting, consolidating and quality checking data for reports, dashboards and briefings
- Supporting planning, scheduling and tracking for portfolios, programmes and projects in MS Project and ServiceNow
- Maintaining SharePoint sites, document libraries, metadata and controlled documentation, and fixing the data quality problems you find
- Supporting resource planning, allocation, onboarding and timesheet approvals
What you will need
- Real administrative coordination experience in a large organisation, not just diary management
- Confident document work: agendas, minutes, action logs, reports, presentations and formal correspondence
- Hands-on SharePoint, strong spreadsheets, and comfort keeping registers and records accurate
- Exposure to project or portfolio support, ideally with MS Project or ServiceNow
- Discretion with sensitive information
Worth knowing before you apply
- This is on-site in Mons
- It is accuracy work. Following up and documenting is the job itself, not the admin around it.
Practical detail
- Contract engagement
- An active security clearance is required for this role
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