Information Management Specialist

Information Management Specialist

Initial 1 year contract (consultant) + possible extensions

Leuven (3 days onsite / week)

ASAP start

40 hours/week

To be considered for an interview, please make sure your application is full in line with the job specs as found below.

The assignment

• Drive Open Science & support researchers.
• Implement Open Science principles through cross‑institutional collaboration and our client‑wide information management projects.
• Lead the business adoption of the data catalog and business glossary and ensure they become an integral part of researchers’ workflows.
• Guide researchers in managing their information assets (datasets, definitions, reports, code, and machine‑learning models) using workshops, visual tools, training materials and a variety of communication channels.
• Provide assistance in preparing and completing.
• Data Management Plans and oversee their implementation within relevant projects.
• Structure, Improve & Contribute to Information management.
• Tooling Collaborate with ICT, researchers, and business stakeholders to gather needs, create prototypes, and validate tool capabilities.
• Collect structured feedback, user insights, and improvement recommendations to selection, configuration, or enhancement of information management tooling.
• Identify and develop improvements to policies, guidelines, standards, processes, templates, terminology, metadata, … to help both research and business users work consistently and efficiently.
• Design, set up and structure document libraries that support the information lifecycle in close collaboration with researchers.
• Define and maintain ontologies that bring coherence to terminology and definitions across our client, create a supporting reference data management tool.

Required knowledge and skills

• We welcome strong junior talent and early‑career professionals who demonstrate analytical strength, autonomy, and a fast-learning curve.
• This role suits someone who enjoys figuring things out.
• Analytical & Conceptual Strength Ability to analyze information structures, processes, and metadata.
• Strong abstraction skills: able to distil complex reality into clear models, structures, and actions.
• Communication & Stakeholder Skills.
• Excellent communication skills — written, verbal, and visual — including the ability to explain complex concepts using diagrams and structured presentations.
• Comfortable aligning diverse stakeholders and facilitating workshops, building and maintaining a strong network among researchers and project managers to proactively identify opportunities and needs.
• Represent our client in Flemish Research Data Network activities related to data management plans and ontology development.
• Working Style & Mindset Self‑directed and ownership‑driven: you take responsibility for moving your work forward, seek out information proactively, and escalate only when needed.
• Adaptable and resilient: you remain solution‑oriented even when facing ambiguity or new challenges.
• Creative problem-solver with a can‑do mentality: you enjoy figuring things out, learning quickly, and tackling issues with initiative and creativity.
• Experience Master’s degree or equivalent experience.
• 2+ years of work experience OR demonstrated high potential as an analytically strong junior with the right mindset.
• Affinity and interest in information/data governance and metadata management.
• Working proficiency in Dutch and English, both spoken and written.
• SharePoint expertise is considered a great plus Software tool development is considered a plus. xirbnpk
• Real experience setting up Sharepoint or using Power BI a plus.