Practice Team Assistant
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Practice Team Assistant - US Law Firm
Brussels | Full-Time | Office-Based (5 Days per Week)
Are you a highly organised, service-focused professional who thrives in a fast-paced, client-facing environment? Do you enjoy balancing reception, administration, and team support responsibilities while delivering exceptional service every day?
Our client, a leading international law firm, is seeking a Practice Team Assistant to join their Brussels office.
The Opportunity
As the first point of contact for clients and visitors, you will play a vital role in creating a professional and welcoming environment while providing essential administrative support to a busy team.
Key Responsibilities
Administrative & Secretarial Support
- Provide comprehensive administrative and secretarial support to professionals and support teams
- Coordinate internal and external meetings, including room bookings and attendee management
- Arrange domestic and international travel, transportation, catering, and courier services
- Prepare and process expense reports, reimbursements, and related documentation
- Assist with document preparation, formatting, proofreading, and correspondence
- Support file management, document scanning, electronic filing, and record maintenance
- Update and maintain contact databases and CRM records
- Handle confidential and sensitive information with discretion and professionalism
- Assist with ad hoc projects and administrative initiatives as required
Reception & Hospitality
- Manage the day-to-day reception function
- Welcome clients and visitors, ensuring an outstanding first impression
- Coordinate meeting room setup and hospitality arrangements
- Organise deliveries and office logistics
- Maintain excellent presentation standards across reception, meeting rooms, and communal spaces
Requirements
- Minimum 3 years' experience in an administrative, secretarial, or team support role, ideally within a law firm
- Fluent English plus French or Flemish (both advantageous)
- Strong organisational and communication skills
- Professional, proactive, and highly service-oriented
- Excellent attention to detail and ability to manage multiple priorities
If you're an enthusiastic, detail-oriented professional looking to build your career in a fast-paced, international environment, we'd love to hear from you.
Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.
Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.
https://uk.linkedin.com/company/ryder-reid-legal
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