Assistant to General Manager

il y a 1 semaine

Bruxelles, Région de Bruxelles, Belgique Nippon Express Europe GmbH Temps plein

As one of the world's top 7 forwarding and 3PL logistics service providers, Nippon Express is known for our commitment to excellence and customer-focused freight forwarding solutions. As an integral part of the Nippon Express Group, we offer comprehensive transportation and logistics solutions to a wide range of industries, including automotive, fashion, pharmaceuticals, and consumer goods. Our company's commitment to excellence, innovation, and customer satisfaction has propelled us to the forefront of the logistics industry.

We are currently seeking an Assistant to the Global Head of the Sales Strategy Division to join our dynamic team. In this role, you will be responsible for providing high-level support to our General Manager in driving strategic global initiatives and expanding our business. As a qualified assistant, you will play a pivotal role in ensuring smooth communication and effective project management and execution within the division and around the globe.

Key Responsibilities:

  • Prepare reports, presentations, and documentation for meetings and business development efforts.
  • Conduct research and collect information to support strategic business development projects.
  • Assist in creating and executing strategic plans and initiatives across various global regions.
  • Support the General Manager in cultivating relationships with key stakeholders and clients.
  • Encourage efficient communication and collaboration with internal teams and departments.
  • Assist in drafting business proposals, contracts, and agreements.
  • Handle confidential and sensitive information with the highest level of discretion.
  • Organize and prioritize the General Manager's schedule, appointments, and travel logistics.
  • Oversee the recruitment of SSD personnel in international locations.
  • Manage contracts for consultants, set up expense declarations, and oversee expense approvals.
  • Manage processes and procedures (e.g., RFQ management), and maintain automated agendas.
  • Set up the intranet: Create a SharePoint site for SSD (internal use).

Requirements

  • Previous experience in an administrative or assistant capacity in sales, freight forwarding, or business consultancy.
  • Exceptional organizational and multitasking abilities, with a talent for prioritizing tasks and meeting deadlines.
  • Outstanding written and verbal communication capabilities, coupled with a keen eye for detail.
  • Familiarity with Microsoft 365 (SharePoint, Teams, Excel, PowerPoint, Outlook), as well as knowledge of Sales Force and BI tools is advantageous.
  • Ability to work autonomously while effectively collaborating within a diverse team environment.
  • Exhibit professionalism and integrity, demonstrating the capacity to manage confidential information with care.
  • Strong interpersonal and communication skills to navigate resistance effectively.
  • Adaptable and capable of performing well under pressure.
  • Understanding of the logistics industry and business development processes is beneficial.
  • Proficient in English and Dutch; additional language proficiency is a plus.
  • Willingness to travel regularly; EU citizenship is required.

Benefits

What we offer:

  • You will be part of a dynamic and highly motivated team based in Japan and Europe
  • Full-time contract, undetermined time
  • Attractive salary package, including holiday pay
  • Meal vouchers and ecocheques
  • Hospitalization insurance + group insurance
  • Transport reimbursement according to CLA PC 226
  • 20 vacation days + 6 ADV days + 1 NXB day after 3 years + 1 CLA day after 1 year
  • Free coffee, thee, water, soup
  • Benefits Plan ("MyChoice")
  • Work From Home in combination with on-site work
  • Extracurricular activities (teambuilding, lunches, etc.)
  • Training opportunities, internal and external
  • Mobile phone & laptop

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