Management Support Officer

**Do you want your voice heard and your actions to count?**

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

**Would you like to work for one of the World's largest banks in an exciting, dynamic and international environment?**

We are currently recruiting for a** Management Support Officer** for our **Management Support Office** in **Brussels**.

MUFG Bank Europe N.V. (MBE) is a fully-owned subsidiary of Mitsubishi UFJ Financial Group (MUFG), one of the largest ranked Financial Groups in the world in terms of assets. A world-class set of businesses and more than 180,000 employees in 50 markets. MUFG offers stability in an ever-changing market, providing services to high-profile clients worldwide.

For more than 50 years MBE offers corporate and investment banking services to both Japanese and non-Japanese corporate customers in The Netherlands and, through its branches. The goal is to be among the top performing foreign-owned banks operating in The Netherlands, providing value-added banking services and excellent operations, fulfilling both Japanese and Global Multinational Corporate customers' needs.

At MBE we are committed to contributing to a more sustainable future. Thus, we will encourage you to embed environmental, social & governance (ESG) factors in your everyday work and in our culture.

The MBE subsidiary based in The Netherlands is a network of branches (Germany Branch (Dusseldorf, Hamburg, Frankfurt, Munich), Spain Branch (Madrid, Barcelona), Belgium Branch (Brussels), Austria Branch (Vienna)), managed from Amsterdam.

**Your impact at MUFG**

You will report to the Head of Belgium by providing a range of HR services to the employees in the Brussels Branch, using initiative to resolve queries and processes in an accurate and timely manner, including time management and administrative support.

In addition, you will support the Head of Belgium in the administration of the budget control on general expenses as well as the administration in relation to the range of facility services for the Brussels Branch. You will provide daily support to the branch in terms of general administration and office management, under the supervision of the Head of Belgium.

**The role includes the following**:

- Manage and process invoices payments and bookings for personnel and non-personnel expenses, rent payments, withholding tax through local cash management system.
- Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax)
- Manage the investment bookings
- Manage office investment inventory
- Follow-up suspense accounts of Finance and General Administration
- Manage control of suspense accounts of the branch and report to local management and to Amsterdam Finance
- Ensure accurate and timely submission of financial information to local management and to external regulators/institutions
- Maintain the general ledger accounts
- Deliver relevant reports (statistics, regulatory) to the Country Head, MBE and external stakeholders/ authorities (NBB, Febelfin, FSMA)
- Support the Country Head in the preparation and control of the annual Budget
- Management of office utilities and facilities_
- Ensure accurate vendor management
- Liaise with external suppliers concerning purchase office equipment and supplies ensuring operational efficiency
- Examine and renew maintenance agreements, rental and insurance contracts
- Ensure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)
- Ensure a professional car park management (insurance, taxes, damage reports, etc.)
- Process the outgoing and incoming mail
- Organise internal/ external events such as client incentives, client events and Corporate Social Responsibility activities
- Take responsibility for the maintenance of the Brussels Branch archives
- Ensure compliance with the MUFG’s common & internal rules, standards, and reporting requirements, together with all relevant regulatory and statutory requirements
- Other supporting tasks_
- Third-party screening
- Tasks related to expatriate management
- Ensure the time management is accurately maintained and provide administrative support for all employees in Brussels Branch
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