Property Service Coördinator

About the role

**In Belgium's vibrant cities, spread across breathtaking locations such as Louvain-la-Neuve, Leuven and soon Ghent, Kadans manages an impressive range of facilities. In Belgium's most exciting science park, Kadans continues to grow and expand through a major buy-and-build ambition.**

**Within this growing environment, the vacancy of Property Service Coordinator has become available. Imagine a small and close-knit team, with great flexibility and the ability to split your time between office and home working, this position offers a unique opportunity to support and maintain Kadans' diverse portfolio. As part of the Kadans team, you will continuously discover new growth opportunities and participate in exciting portfolio expansion.**

**This vacancy will enable you to be part of an international, growing company, where the passion for innovation and science comes alive in the beautiful facilities Kadans manages in Belgium.**

**Are you looking for the next challenge in your career in one of the most dynamic sectors of the property market?**

As a Property Service Coordinator, you will grow with our innovative company; Kadans Science Partner. And precisely because of this growth, we are looking for a proactive Property Service Coordinator for our locations in Belgium.

**About the role**

The Property Service Coordinator role is part of the property management team. Your main internal customers will be the Property Managers. We should have the new Property Service Coordinator based in our local office in Louvain-la-Neuve.

As Property Service Coordinator, you will ensure that the team administration that sits behind the Property Management team is delivered seamlessly. Thanks in part to you, our buildings are not only incredibly beautiful, but also a safe place to work in. In this position, you will work closely with our property managers, our asset manager, our business assistant, and our finance team. You have a lot of contact with external parties such as our external suppliers and appointed consultants.

**Some of your daily tasks**:

- As the first line contact person, you manage or eventually redirect our customers' queries.
- You will issue first-line purchase orders to suppliers via our CRM real estate system, Yardi.
- You consult with Property Managers for second-line requests.
- You regularly check financial coding on Yardi to ensure invoices are correctly coded.
- You work closely and collaboratively with our Utilities suppliers and site teams.
- You coordinate and arrange the quarterly chargeback of these services to our customers.
- You set up all our new suppliers for Belgian business, in collaboration with our colleagues in the Netherlands.
- You upload relevant finance and H&S documents to the applicable online portal systems.
- You provide general management support and update the Kadans CAFM system.

**Where will you work?**
It is an exciting time to be part of Kadans' operations in Belgium. We have seven properties already completed and operationally active (totaling almost 30 tenants), and a strong development pipeline of properties. The team's goal of finding best-in-class property management solutions is transparent and cost-effective for the Kadans business and our tenants.

Kadans Science Partner focuses on the development and operation of inspiring commercial and office buildings, combined with laboratories, cleanrooms, research areas, conditioned spaces, and pilot plants for R&D departments of knowledge institutions, educational institutions, and knowledge-intensive companies. We do this in innovative (top) sectors such as food, life sciences, health, living environment, biotechnology, biobased and high-tech semicon.

We are a market leader in Europe and play a key role in the development of start-ups that grow into organisations that play an important role in sustainability and innovation worldwide. Think multi-tenant office buildings with vibrant communities, including lab spaces, clean rooms, and pilot plants. We also provide ready-made answers to complex housing issues and, as owners, we remain actively involved with our tenants. As knowledge and innovation are key drivers of economic growth, we develop ecosystems. These promote cooperation and knowledge sharing, not only in the buildings and on the campuses, but throughout the network of relationships.

Criteria

**What do we ask of you?**
- Are you driven to achieve the best results and put the customer at the heart of everything you do?
- Have you already gained valuable experience in the dynamic world of real estate? Or are you familiar with the ins and outs of Property and/or Facility Management?
- Are you an expert at organising and structuring your work? Do you know how to set priorities and meet deadlines?
- Are you bilingual and fluent in French and Dutch? Then you will be able to communicate perfectly with our international customers and colleagues.
- Do you have IT experience, and do you have excellent