Administrative Assistant

Are you an organized and proactive individual eager to support a dynamic team? We are looking for an Administrative Assistant to join our Program Management Office (PMO).

**Your Responsibilities**:

- **Team Support**:
- Assist the Head of Program Management and the PMO Team (program, project and product managers) with various administrative tasks.
- Serve as the primary contact for all administrative processes.
- **Document and Report Preparation**:
- Draft, review, and finalize documents, including confidential ones.
- Research and compile information to create reports, briefings, and presentations for clients.
- Support budget and performance reporting by organizing and consolidating relevant data.
- **Information and File Organization**:
- Maintain and enhance e-filing systems for efficient document management.
- Keep records current and easily accessible.
- **Meeting and Event Management**:
- Organize meetings, prepare agendas, and take detailed notes.
- Co-ordinate with team members to ensure all arrangements are in place.
- **Project and Process Support**:
- Assist in planning, tracking, and reviewing project budgets.
- Help develop and refine office systems and procedures to improve efficiency.
- **Backup Support**:
- Provide as a back up to the receptionist, together with the other assistants.

**Your profile**:

- **Education and Experience**:
- A bachelor’s degree in a relevant field.
- Ideally, 2-5 years of experience in an administrative role. Experience in project planning is a plus
- **Language Skills**:
- Dutch (excellent), English (very good), French (good). Spanish is a bonus.
- **Technical Skills**:
- Knowledge in MS Office (Word, Excel, PowerPoint).
- **Core competences**:
- Strong organizational and planning abilities.
- Discretion when handling sensitive information.
- A proactive attitude and hands-on approach.
- Excellent communication skills and a team-player mindset.
- Flexibility and a customer-focused approach.

**We offer you**:

- Employment in an enthusiastic team
- A competitive salary, supplemented with interesting extra-legal benefits (group and hospitalization insurance, meal vouchers, internet allowance, and lots of learning possibilities