Voucher Examiner

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources
Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
To work for the U.S. Tri-Mission Brussels from its European Logistical Support Office (ELSO) location in Antwerp.

The work schedule for this position is Full Time (38 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

**Duties**:
Incumbent is the Financial Management Center (FMC) Financial Process Analyst. Incumbent works with both domestic and post held funds as well as the departments Integrated Logistics Management System (ILMS) and Global/Regional Financial Management Systems (GFMS & RFMS). Incumbent is the key point of contact for a variety of complex vouchers and invoices submitted to FMC for payment (to include but not limited to transportation, expedited logistics program (ELP) stock, operating expenses, residential, representation, office supplies and other miscellaneous costs). Incumbent is responsible for maintaining and setting up new transportation vendors worldwide. The incumbent will provide management the flexibility necessary to effectively use staff resources by covering extended absences and vacancies, and temporarily and permanent workload increases. The incumbent will process International Through Government Bill of Lading (ITGBL) payments in SYNCADA (business to business transportation cloud-based system for payment), contracts and ELP stock items.

**Financial Process Analyst Functions**

Liaises with internal and external stakeholders on impacts of process changes on workflow and workloads. Evaluates information gathered from multiple sources, reconciles conflicts, proactively communicates, and collaborates with internal personnel to analyze information needs and functional requirements. Documents changes and briefs management regularly. Oversees and documents different models of processes by maintaining or revising Standard Operating Procedures (SOP). Identifies opportunities and new approaches to enhance vouchering process flow mapping and analyzing different steps of the process. The incumbent's main task is to identify issues and provide solutions resulting in workload efficiency while facilitating the testing, user acceptance and oversees rollout of the solutions. Monitors and provides feedback to the Supervisor and when required, Deputy Director and Director

**Vouchering Functions**

Incumbent is one of several voucher examiners in the FMC section receiving general guidance and supervision from the Supervisory Voucher Examiner (Certifying Officer) and when applicable, the Management Officer/Certifying Officer. The incumbent collaborates and works closely with team members and independently. Reviews and examines complex and non-complex vouchers and invoices of the following types: transportation, expedited logistics program (ELP) stock, operating expenses, residential, representation, office supplies and other miscellaneous costs. Examines payment vouchers are supported by the documentary evidence showing a valid written agreement has been executed, recorded and is on file; assures the request for payment is in accordance with the provisions, terms, and conditions of the agreement (such as contracts, department of treasury form(s) 7600 a/b, department memorandum of agreement (MOA), etc.) and value added tax (VAT) and other taxes have not been charged. Communicates with vendors daily regarding invoices that are inaccurate, unpaid, or without any reference to a procurement action.

**Clear Fiscal Data
Inputs, corrects, and prorates and finalize 200+ Posts fiscal data worldwide within ILMS for all ELSO ARIBA Procurements, T-Lite Transportation, Warehouse ELP (stock and non-stock), and office operations. Additionally, verify funds in the departments financial systems (GFMS/RFMS).

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE: Minimum two years of progressively responsible work in finance functions (finance, accounting, or vouchering) or in an administrative function.

JOB KNOWLEDGE: Incumbent must quickly become knowledgeable of 3 FAM, 4 FAM and 6 FAM, Standardized Regulations, RFMS & COAST Manuals and Serviced post user manual (SPUM), GFS Knowledge Base, ILMS (Ariba) and post policies and SOPs. Must have a good understanding of the operational environment and financial practices.
- Education Requirements:
Completion of secondary school required and at least 2 years of college or technical school study in accounting, auditing or bu