Executive Business Officer

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

**Who we are supporting**

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

- Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
- Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
- Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
- Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

**The program**

**Assistance and Advisory Service (AAS)**

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

**Role Duties and Responsibilities**

Business administration:

- Lead and coordinate strategic initiatives working across NIMSC departmental or functional boundaries, with a key focus on development and implementation of increased outsourcing initiatives for NIMSC projects and services.
- Ensure proper and efficient management, administration, and operation of the NIMSC day-to-day routine;
- Ensure that the Chief NIMSC decisions and guidance are assigned, prioritised and executed appropriately to time and quality;
- Designs the timetable of NIMSC Senior Management meetings and forums.
- Set agenda, format and desired outcomes for key NIMSC meetings.
- Provide direction and receive progress updates from members of he NIMSC Senior Management team.
- Oversee the management and coordination of Agency Tasker Tracker requests assigned to NIMSC, and the NIMSC Internal Action Log, in close coordination with internal and external stakeholders;
- Meet collectively or individually with members of a leadership management team to follow up on action points, issues and risks.
- Provide oversight and coordination of all NIMSC Front Office activities including general services and administrative management;
- Manage highly sensitive and confidential issues and information.
- Organise and coordinate major events and visits including:

- Executive off site meetings, managers' conferences, and key meetings on behalf of the Chief NIMSC;
- Coordinate and manage the NIMSC battle rhythm 'calendar' and routine activities;
- Draft accurate, concise and clear documents, reports, letters and other artefacts as directed;
Strategic planning:

- Develop, communicate, implement and reviews the processes which embed strategic management in the operational management of NIMSC
- Lead and manage the creation or review of a strategy that meets the requirements of the business.
- Define policies, standards, and guidelines for how NIMSC conducts strategy development and planning.

Risk management:

- Plan and implements complex and substantial risk management activities within NIMSC.
- Manage NIMSC registers including issues, risks, lessons learned and broader business process data repositories and coordinate mitigation and action;
- Implement consistent and reliable risk management processesand reporting to key stakeholders.
- Engage specialists and domain experts as necessary.
- Advise on the Agency's and NIMSC approach to risk management.

Organisational facilitation:

- Facilitate workgroups to deliver defined goals and outcomes.
- Provide support, guidance and suggestions to workgroups and teams to learn collaborative problem solving and improve their team performance.
- Create shared responsibilities and sustainable agreements within NIMSC.
- Coordinate and facilitate planning as directed, and foster