HR Admin Assistant Belgium

UNIQLO is a leading brand of the Fast Retailing Group, one of the largest apparel retailers in the world. UNIQLO respects the individuality and lifestyle of all customers and takes pride in creating high quality, long-lasting, innovative clothing at an affordable price.

We are currently recruiting for a Human Resources Admin Assistant, for Belgium, based in our Antwerp office. You will be reporting into the HR Business Partner of Belgium. You will be working closely with the store operations, head office and European HR teams. Whilst also working with various external partners which may include recruitment vendors, training providers, labour law & employee institutions, and payroll.

The role of the HR Admin Assistant is to act as a role model for all UNQILO and Fast Retailing values and principles, supporting line managers in the daily human resources operations and deliver HR services for stores. You will be responsible for making sure business operated in compliance with legal rules and obligations and ensuring effective implementation of global HR projects in the business.

What you will be responsible for

Business
- Supporting store operation team in their day to day HR and payroll administrative matters
- Supporting the HRBP in ensuring of all HR policies and tools are correctly applied through regular store visits and HR audits, in line with country legal requirements, and provide communication and training on this when required.

Recruitment
- Managing store openings recruiting projects together with Store operations team
- Discussing and collecting hiring plans from stores, and build up accurate recruitment calendar
- Providing any administrative support and follow up for any recruitment activities

People development
- Supporting the coordination of evaluation and promotion processes for stores and office teams
- Contributing with the HRBP to develop and implement strategies that will maximise employee engagement and motivation at all levels in the business.

Individual employee relations
- Being the first point of contact for employees relation issues in store and SSC which can be handled within agreed policy and escalate to HRBP or Senior Managers where appropriate.
- Acting as a coach to line managers and employees on HR policy and procedure.

Employee representatives matters
- Assisting the HRBP in preparing labor institutions meetings, participate to meetings when necessary, where applicable
- Making sure legal rules are properly communicated, known and applied within the business. Alert management when not respected

Experience
- Qualification or direct experience in HR or Business
- Minimum 1- year experience in HR
- Experience with Workday system would be an added bonus

**Skills**:

- Must be fluent in English and French
- Ability to establish trust relationships at all levels in the business in a multi-cultural environment
- Very good listening and communication skills
- Strong attention to details

Attributes
- High flexibility and able to work on multiple projects concomitantly
- Proven track record of being results-oriented and resilient
- Customer centric
- Strong work ethics and integrity
- Open to travels within Netherlands (Belgium occasionally)

What we can offer you
- 30 days holiday
- Staff Discount 30%
- Employer-funded pension scheme
- Monthly digital food voucher scheme
- Personal bonus scheme
- Global profit share scheme

Additional Benefits
- Fresh fruit basket
- Central location of stores and office
- Hybrid working, x 2 days from home, 3 days in the office
- Social events throughout the year
- Volunteer Day - twice a year

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