Administrative Accountant

**Administrative Accountant**

Brussels, BELGIUM

Fixed-Term Contract

At AXA IM our purpose, to act for human progress by investing for what matters, is central to every action we take as a business. As a responsible asset manager, we actively invest for the long-term to help our clients, our people and the world to prosper.

As a future Administrative Accountant, you will report to the Fund Accountant Manager, and you will be part of AXA IM Alts - Real Estate.

DISCOVER your opportunity

The Administrative Accountant will provide administrative accounting support to Fund Accounting Team.

Your role and responsibilities will include
- Support the fund accountants and fund accounting manager of the local BE office in administrative tasks and responsibilities.
- Manage incoming and outgoing correspondence, including registered mail. Scan letters and invoices, send invoices to DXC for import into YARDI, request bank account confirmations for new suppliers.
- Monitor mailboxes such as Bru REIM Invoices and Bru REIM Real Estate.
- Assist with scheduling meetings via Teams, reserving meeting rooms, and managing visitor badges for auditors, Tax auditors, external accountants, and PM’s.
- Arrange Board Meetings, distribute invitations, assemble and evaluate documents, obtain signatures on minutes and circulate them.
- Handle archiving, reclaiming, and destruction of accounting archives at Merak - Iron Mountain.
- Store and update files on the local network/sharepoint such as Boards of Directors, GA’s, articles of association, shareholder books, contracts, lawyer letters, auditors reports, BE Official Gazette publications, UBO’s, tax returns, RE Taxes)
- Assist accountants with closings and Internal Financial Controls. Prepare lists of doubtful tenants, debit suppliers, invoices to receive. Prepare and Upload ETL files. Extract accounting documents from YARDI.
- Assist accountants with DATA Rooms for sales, providing accounting, legal, and tax information.
- Prepare and file VAT listings and tax forms 281.50 & 325.50 (BelcoTax on Web).
- Assist in Cash Management for AXA B: follow-up on bank statements via Isabel, prepare and get bank transfers signed and handle bank deposits.
- Follow up on withholding obligations for BE Invoices for social security and tax deductions.
- Follow up on Insurances and Real Estate Taxes via the MyTax Brussels website, complete follow-up files, and send Tax declarations and invoices to PMs.
- Assist in answering questions from internal and external customers and auditors.
- Undertake other tasks and projects as assigned from time to time.

**QUALIFICATIONS**

SHARE your unique expertise

We welcome different combinations of skills & experiences.

Education/Qualifications
- Administrative degree/Secretary diploma or equivalent experience
- Knowledge in accounting would be beneficial

Experience
- Previous experience in a similar role would be greatly beneficial

Knowledge and Skills
- Solid numerical skills and attention to detail
- Excellent communication skills, fluent in spoken and written French and English. Dutch language is a plus
- Excellent computer skills with various software packages including Outlook, Word, Excel, Nitro PDF Pro, Teams, Docu Sign
- Knowledge of the YARDI tool is an advantage

Competencies
- Ability to work as part of a team and to work independently
- Team player, responsive, positive and enthusiastic
- Available during closing periods

We would love to know more about you. Let’s connect Send us your resume.

**ABOUT AXA**

The AXA Group is a global leader in insurance and asset management, with 160,000 employees serving 105 million customers in 62 countries.

We protect and advise our clients at every stage of their lives, offering products and services that meet their needs in the areas of insurance, personal protection, savings and asset management.

Our mission: To act for human progress by protecting what matters

Our values: Customer first, Integrity, Courage and One AXA

At AXA IM we are investing with a clear purpose - to make the world a better place. We act for human progress by investing for what matters. Our conviction-led approach enables us to uncover what we believe to be the best global investment opportunities across alternative and core asset classes. We are already entrusted by our clients with more than €887 billion in assets.

**WHAT WE OFFER**

We are committed to offer you an environment where you can:
Grow your potential: Be part of a forward-thinking business with internal opportunities and personalized learning paths available to help constantly develop your skills and abilities**.**

Shape the way you work: Work for a company which is highly committed to providing flexibility & balance to its employees, offering you a large range of benefits (hybrid working, competitive health benefits, among many others.).

Thrive within a diverse community: Play a role within a responsible company that actively recognizes and values individual di