Personal/team Assistant
il y a 11 heures
Our client is a small, international law firm located in central Brussels. They are currently recruiting a diligent assistant to assist 1 or 2 lawyers.
**Job description**:
- Acting as a first point of contact for internal and external parties: dealing with correspondence and phone calls
- Managing diaries (Outlook-agenda) and organising meetings and appointments, often controlling access to the manager/executive/lawyer
- Booking and arranging travel, transport and accommodation
- Organising events and conferences
- Reminding the manager/executive/lawyer of important tasks and deadlines (deadline management)
- Handling transcriptions
- Proofreading technical, often complex legal texts (requires a high level of linguistic skills, especially in German)
- Managing databases (CRM) and filing systems
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers and clients
- Collating and filing expenses
- Miscellaneous tasks to support their lawyer(s), the whole Brussels team and making sure that the procedures in the office are running smoothly
- Future evolution possibilities in the role: assisting/backing up the Office Manager with some HR-related & accounting duties
**Profile**:
- You have a perfect level in German (both oral and written) and a fluent level in English (also both oral and written). Knowledge of French and/or Dutch can be a strong asset.
- You ideally possess 2-5 years of experience in a similar role and ideally in a similar environment
- You are computer literate and possess advanced skills in MS Office
- You are extremely precise and rigorous, with a genuine eye for detail
- You are highly organised and able to set priorities
- You are a good team player and have good interpersonal, communication and diplomatic skills
- You are flexible and very much enjoy working in a small team
**Offer**:
- A permanent contract
- Starting date: as soon as possible
- A competitive salary with some extra-legal benefits
- Extensive training during the onboarding period
- Homeworking possibilities: 1 -2 days per week
- Holidays: 32 days per year
- International working environment, very friendly team to work in
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