HR Coordinator

About Bird & Bird Brussels

With over 25 years of presence in Belgium, our Brussels team advises both Belgian and international clients across sectors including technology, communications, life sciences, financial services, automotive, energy, and more. We are known for our deep sector knowledge and innovative approach to legal challenges.

At Bird & Bird, we help clients navigate change and seize opportunity.

With 34 offices across Europe, the Middle East, Asia-Pacific and North America, and more than 1,600 lawyers worldwide, we deliver proactive, commercially focused advice across multiple sectors.

Our Brussels office brings together 85 professionals from 10 nationalities, creating a vibrant and collaborative workplace at the heart of Europe.

Learn more at www.twobirds.com

HR Team Structure

The HR Coordinator reports directly to the HR Manager. Together, we ensure smooth HR operations and deliver a high-quality employee experience across the full employee lifecycle, supporting both our business services professionals and lawyers in the Brussels office.

What does the job involve?

After a comprehensive training period, you will gradually take ownership of a broad range of HR responsibilities, including:

• Onboarding and offboarding colleagues to ensure a seamless employee experience. This includes drafting employment contracts, preparing induction programmes, managing registrations with insurance providers and social authorities, and ensuring all procedures are properly completed when someone leaves the firm.
• Managing personnel administration from A to Z. This includes payroll administration, managing annual leave and absences, insurance matters, maintaining HR databases, preparing reports, and ensuring accurate employee records.
• Supporting recruitment activities, including drafting and publishing job advertisements, coordinating interviews, maintaining candidate communication, and following up on applications. Following your onboarding period, you will also play an active role in recruitment processes, including conducting first-round interviews for selected business services vacancies and helping identify candidates who will thrive in our collaborative culture.

In addition, you will work closely with the HR Manager and International HR-team on a variety of HR initiatives and projects that support the firm's people strategy and employee experience.

Who are we looking for?

The ideal candidate has the following profile:

• You hold a higher education degree, ideally in HR, administration, office management, or a related field.
• You have initial experience with payroll administration and an understanding of Belgian employment legislation.
• You communicate fluently in Dutch, French, and English, both spoken and written.
• You have strong IT skills, particularly in Excel, and enjoy learning new systems and technologies.
• You are organised, detail-oriented and able to manage multiple priorities simultaneously.
• You are solution-oriented and have a strong sense of ownership and responsibility.
• Above all, you are a positive, approachable, and service-minded person who enjoys helping colleagues and ensuring everything runs smoothly.

Key Competencies

• Agility & Proactivity - You adapt quickly to changing priorities, take initiative, and proactively contribute to solutions.
• Collaboration & Communication - You build strong relationships and communicate effectively with colleagues, lawyers, partners and external stakeholders.
• Confidentiality & Professionalism - You handle sensitive information with discretion and maintain the highest professional standards.

Our HR Priorities

• Wellbeing & Engagement - We strive to create a supportive and energising workplace where people can perform at their best.
  
  
• Diversity, Equity & Inclusion - We are committed to fostering an inclusive environment where everyone feels respected and valued.

• Performance & Development - We encourage continuous feedback, meaningful conversations and opportunities to develop professionally.

• Continuous Learning & Retention - We invest in our people and create an environment where talent can grow and build a long-term career.

Our Offer

We offer more than just a job. We offer the opportunity to build your HR career within a leading international law firm.

• Impactful Work - Play a key role in shaping the employee experience and supporting the daily HR operations of the Brussels office.
• Development Opportunities - Gain exposure to a broad range of HR topics, develop your expertise and work closely with experienced HR professionals in an international environment.
• Inclusive Culture - Join a diverse, collaborative and supportive workplace where teamwork and respect are central to our culture.
• Work-Life Balance - Benefit from a supportive working environment that promotes sustainable ways of working while maintaining a high standard of client service.
• Recognition - Your contribution will be visible, valued and play an important role in the success of the team and the wider office.