Project coordinator HORIZON project WoodStock

→ Apply before 10/11/2026 (DD/MM/YYYY) 23:59 (Brussels Time) → Department: BW20
- Omgeving → Occupancy rate: 50% → Number of positions: 1 → Type of employment: Contract of limited duration → Term of assignment: 1 December 2026 to 31 October 2028. → Wage scale: PD1 to PD4 (doctoral degree) → Required diploma: PhD ABOUT GHENT UNIVERSITY Ghent University is a world of its own. Employing more than 15,000 people, it is actively involved in education and research, management and administration, as well as technical and social service provision on a daily basis. It is one of the largest, most exciting employers in the area and offers great career opportunities. With its 11 faculties and more than 80 departments offering state-of-the-art study programmes grounded in research in a wide range of academic fields, Ghent University is a logical choice for its staff and students. ABOUT THE PROJECT WoodStock is a multifaceted project, funded under HORIZON-CL6-2024-CLIMATE-01-5, dedicated to advancing climate-smart, circular, and zero-waste use of under-utilized wood from the forest and building stock in the construction sector in alignment with the New European Bauhaus (NEB) initiative. The WoodStock consortium is an interdisciplinary and multi-actor team of 12 partners from 8 EU countries (BE, NO, SI, NL, PL, FI, FR, IE), led by UGent-Woodlab as coordinator. YOUR TASKS 50% Scientific coordinator:
• Coordinate work package activities, attend WP meetings, and facilitate inter-WP communication and collaboration
• Meet milestones and deadlines for project deliverables and research outputs
• Monitor and coordinate research, networking and dissemination activities
• Coordinate the editing, review and publication process of written project outputs
• Plan, organise and follow up board and consortium meetings
• Communicate with the Project Officer
• Align with the UGent EU team and take active part in PMT meetings
• Update the regulations and protocols required by the European Commission, including the Data Management Plan and ethics follow-up
• Act as liaison with key actors and facilitate opportunities to collaborate and for follow-up funding
• Prepare and follow up Scientific Board, Advisory Board and General Assembly meetings: set the agenda, write and circulate meeting minutes, and follow up on action points
• Provide logistical support for meetings, workshops, and events in Belgium / Brussels
• Prepare, review and submit interim and technical reports to the EC portal, and monitor partner compliance with grant agreement requirements and reviewer recommendations
• Manage WoodStock grants evaluation and day-to-day follow-up with grant recipients, and report on progress to the project management team
• Supervise exploitation activities, including dissemination of key exploitable results to target audiences WHAT WE ARE LOOKING FOR
• You hold a thesis-based doctorate in wood science, bio-based building materials or circular design of wood and bio-based building materials.
• Excellent management, project planning, and organizational skills
• Experience with research collaborations and European projects
• Comfortable in an international and multicultural environment
• Strong English language skills (speaking, reading, and writing)
• You enjoy working as part of a team WHAT WE CAN OFFER YOU
•

We offer
you a contract of definite duration for the period from 1 December 2026 to 31 October 2028.
• Your contract will start on 1/12/2026 at the earliest.
• Your remuneration will be determined by salary scale PD1 to PD4 (if you hold a doctorate). Click here for more information about our salary scales.
• All Ghent University staff members enjoy a number of benefits, such as a wide range of training and education opportunities, 36 days of holiday leave (on an annual basis for a full-time job) supplemented by annual fixed bridge days, bicycle allowance and eco vouchers. Click here for a complete overview of all the staff benefits. INTERESTED? Apply online through the e-recruitment system before the application deadline (see above). We do not accept late applications or applications that are not submitted through the online system. Your application must include the following documents:
• In the field ‘CV’: your CV and a transcript of your academic record (merged into one pdf file)
• In the field ‘Cover letter’: your application letter in pdf format
• In the field ‘Diploma’: a transcript of the required degree (if already in your possession). If you have a foreign diploma in a language other than our national languages (Dutch, French or German) or English, please add a translation in one of the mentioned languages.
• In the field “other documents”: a reference letter, an overview of your study results, … Note that the maximum file size for each field is 10 MB. As Ghent University maintains an equal opportunities and diversity policy, everyone is encouraged to apply for this position. MORE INFORMATION For more information about this vacancy, please contact Prof. Jan Van den Bulcke (Jan.
VandenBulcke@UGent.be) and dr. Liselotte De Ligne (Liselotte.
DeLigne@UGent.be). Important: do NOT send your application by email, but apply online. Do you have a question regarding the online application process? Please read the FAQ or contact us via selecties@ugent.be.