[HKGTA] - Events Executive (Kids and Family Events)

Job Description
We are seeking an energetic, organised and member-focused Events Executive to support the Sports Development & Education (SDE) team at Hong Kong Golf & Tennis Academy. The role will lead the coordination and on-site delivery of engaging children’s events and family activities. Kids and Family Events
• Plan, coordinate and execute children’s events, seasonal programmes, workshops, camps, sports activities and family engagement initiatives.
• Design programme flow, venue setup, staffing, equipment, registration, associate communications and contingency arrangements.
• Coordinate with SDE colleagues, sports coaches, Kids Zone, F&B, Rooms, Academy Experience, Security and other operational teams to deliver safe, seamless and high-quality events.
• Be present at events to manage registration, participant flow, activity transitions, parent communications, supplier coordination and issue resolution.
• Ensure activities are age-appropriate, engaging, well-supervised and aligned with HKGTA’s premium patron experience.
• Maintain accurate attendance, waitlist, feedback and post-event records; prepare concise post-event summaries with improvement recommendations.
• Monitor event supplies, equipment requirements and approved expenditure; support purchase requests and supplier coordination where required. Administration
• Handle participant registrations, enquiries, confirmations, payments, amendments and follow-up in a professional and timely manner.
• Support event budget tracking, vendor quotations, invoices and simple reporting in accordance with Academy procedures.
• Maintain event files, checklists, risk-assessment documentation and attendance records.
• Uphold HKGTA service standards, safeguarding expectations and a calm, patron-centric approach when engaging with children, parents and patrons. What You Should Have
• Diploma or degree holder in Event Management, Hospitality, Sports Management, and related discipline.
• At least 2 years’ relevant experience in events, hospitality, recreation, sports, family programming, children’s activities or member services.
• Experience coordinating children’s programmes, camps, sports events or family activities is strongly preferred.
• Strong organisational skills, attention to detail and confidence managing multiple events and deadlines concurrently.
• A practical, hands-on event operator who is comfortable working on weekends, public holidays and outside normal office hours when programmes require.
• Strong written and spoken English and Chinese; Mandarin is an advantage.
• Proficient in Microsoft Office; experience preparing event briefs, promotional copy or working with design/marketing teams is preferred.
• A warm, professional and member-centric communicator with genuine confidence engaging with children, parents, coaches and internal stakeholders.
• Able to work independently, anticipate operational issues and respond quickly under event-day pressure.

About Us
Nestled in the lush surrounds of Sai Kung, Hong Kong Golf & Tennis Academy is an elite sports and leisure destination, where potential of all kinds can be realised. Patrons can enjoy exclusive access to world-class golf and tennis coaching from PGA of America Learning & Performance and Rafa Nadal Tennis Center, while expert sports training and state-of-the-art wellness facilities combine with peerless dining and accommodation to create Hong Kong’s leading lifestyle hub. The perfect place for families and individuals to explore new interests and make the most of their training and leisure time, HKGTA is a thriving community with sport at its beating heart. General Information Country/Region Hong Kong SAR Province/City Hong Kong SAR Hiring Entity Hong Kong Golf and Tennis Academy Department Spa & Wellness

Job Type
Full-time Permanent