Contracts Administrator

Overview We are seeking an experienced and detail-oriented MEP Cost Engineer / Contract Administrator to join our team on a full-time basis, working on-site at a major pharmaceutical construction project located in Ghent, Belgium. The successful candidate will bring a strong background in Quantity Surveying combined with solid experience in contract administration, and will be responsible for managing all commercial and contractual aspects of Mechanical, Electrical, and Plumbing (MEP) packages on a complex construction project. This role requires strong expertise in cost management and contract administration, along with the ability to collaborate effectively with client representatives, design consultants, and subcontractors in a fast-paced and technically challenging environment. PM Group is an employee owned, international project delivery firm. We are world leaders in the pharma, food, medtech and mission critical sectors. From our network of offices in Europe, Asia and the US, we work with the world's leading organisations. We are focused on growing a sustainable business centred around our people, our clients and trade partners. Responsibilities Administer contracts for mechanical, electrical, and piping installations Manage subcontractor agreements and variations for MEP disciplines Process and evaluate change orders and contract modifications for MEP works Coordinate with MEP contractors, suppliers, and engineering teams Monitor contract compliance and technical deliverable milestones Prepare and review contract documentation, amendments, and extensions Manage payment applications and progress certificates for MEP packages Maintain comprehensive contract records and correspondence Resolve contractual disputes and claims related to MEP installations Ensure adherence to pharmaceutical GMP and utility standards Support procurement activities for specialized MEP equipment and systems Coordinate with project management, engineering, and commercial teams Qualifications Minimum 3-5 years contracts administration experience MEP construction background, preferably pharmaceutical/cleanroom projects Knowledge of process piping, HVAC, electrical systems, and utilities Experience with MEP installation contracts and specialized equipment procurement Understanding of pharmaceutical validation and commissioning requirements Strong analytical and negotiation skills Proficient in contract management software and MS Office suite Excellent written and verbal communication skills Ability to interpret technical drawings and specifications Fluent English required; French/Dutch language skills beneficial Valid EU work authorization Degree/Diploma in Engineering, Construction Management, or related field Professional certification in contract administration Experience with pharmaceutical facility MEP systems Knowledge of Belgian electrical and mechanical codes Understanding of GMP and validation processes D&I Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future. PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know. For more company information visit our company website > Meet Our Team
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