Experiential manager

[ROLE] : FULL-TIME POSITION [PLACE] : BRUSSELS [START DATE] : JANUARY 2027 WHO ARE WE ? We are creative rebels. We fundamentally believe that creator marketing is the most creative and effective communication channel. And our mission is to become the best creator marketing agency in the world. We are active in 35 European countries with offices in Brussels, Paris, London & Geneva and more than 85 team members 🏴‍☠️ Our creator-led expertise is divided into 5 main areas: Influence, Social (organic, paid & content production), Experiential, PR and Creator Management. With over 2,000 campaigns created for clients such as Carrefour, Amazon, ING, De’longhi, Decathlon, Group SEB, Asics, the European Commission, the Belgian government, the Red Cross, and UNICEF, we have become one of the most creatively awarded agencies in Europe in just six years, with 30+ awards won, including the first-ever D&AD Pencil for a European influencer agency We are also, according to the Financial Times and Adweek, the fastest-growing influencer agency in Europe. And we are looking for a EXPERIENTIAL MANAGER to join the BeInfluence Belgium Experiential team in Brussels As Experiential Manager, you will be the operational engine behind all belgian brand experiences: from brief to load-out, you own the production. You will work hand-in-hand with the Head of Experiential, Client Directors, and Campaign Managers to make sure every brand experience is delivered on time, on budget, and on brand, with creators and PR fully integrated into the experience. YOUR

MISSIONS:
Reporting to the Head of Experiential, your main mission will be to plan, produce, and deliver our clients' experiential activations from A to Z. Experiential Production & Planning:
• Translate approved concepts into concrete production plans: retroplanning, run sheets, staffing plans, and technical riders.
• Source and book venues, and manage all related contracts, permits, insurances, and safety requirements.
• Select, brief, and negotiate with suppliers: scenography, catering, sound and light, furniture, print, transport, and staffing agencies.
• Build and manage production budgets, track every cost line, negotiate rates, and protect the margin.
• Coordinate build-up, live operation, and dismantling on site, acting as the single point of contact for all suppliers and crew. Client & Cross-Team Collaboration:
• Work closely with Client Directors and Account Managers on production feasibility, budgets, and timelines during pitches and reco phases.
• Coordinate with Campaign Managers to integrate creators, press, and content capture into the event experience.
• Manage the operational relationship with the client during production, from kick-off to post-event reporting.
• Handle post-event wrap-up: supplier reconciliation, final budget, learnings, and input for the case study. Quality & Process:
• Anticipate risks and always have a plan B for weather, logistics, and technical issues.
• Contribute to the XP team's toolbox: supplier database, budget templates, production checklists, and reporting formats.
• Stay on top of venues, suppliers, and experiential trends in Belgium and France, and feed them back to the creative and sales teams. YOUR IDEAL PROFILE: Event production expertise: You have hands-on experience producing B2C or brand events: activations, pop-ups, roadshows, showcases, or press events. You know what a technical rider, a load-in schedule, and a security plan look like. Budget ownership: You manage production budgets from 20K to 500K euros with precision, negotiate hard with suppliers, and report clearly on every euro. Organizational strength: You are structured, calm under pressure, and comfortable running several productions in parallel with tight deadlines. Relationship-building & Entrepreneurial Spirit: You build trust fast with suppliers, venues, clients, and crew. You are autonomous, solution-driven, and take initiative when things change at the last minute, because they will. Field mentality: You are present on site during build-up, show days, and dismantling, including occasional evenings and weekends, and you travel for productions in Belgium, the Netherlands, and France. Creator-marketing affinity: You understand how influencer content, PR, and paid amplification plug into a live experience, or you are eager to learn it fast. You have at least 3 years of experience as an Event Project Manager, Production Manager, or Event Coordinator in an event, brand activation, or communication agency, or on the corporate side with hands-on production responsibility. You are fluent in French and/or Dutch and have full professional proficiency in English. Knowledge of a third language is a plus. A driving licence is a strong asset.