Personal Assistant

Il y a 3 jours

Brussels, Brussels-Capital, Belgique MCL Financial Group Ltd. Temps plein

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Company Overview MCL Financial Group is a premier Hong Kong-based financial services and merchant banking firm founded in 1998, specializing in private equity, real estate, capital markets, fund set-ups, and family office services. To support our expanding executive operations, we are seeking a dedicated, highly organized professional to join our Managing Director’s office. Position Overview This multi-faceted role combines executive assistance, office administration, and end-to-end execution of special projects. The successful candidate will act as a trusted operational partner to our senior leadership team, ensuring seamless executive workflows, managing vendor relationships, coordinating event logistics, and providing discreet personal administrative support. Primary

Responsibilities:
Executive Support & Office Administration
• Manage complex calendars, schedule meetings, arrange catering, prepare pre-meeting materials, and handle visitor reception
• Screen, draft, distribute, and track executive correspondence (calls, emails, mail) and handle document archiving
• Establish daily office administrative systems and perform research, filing, and occasional outdoor duties as required
• Collaborate effectively with executive assistants, senior leadership, and corporate service teams to resolve operational issues proactively Special Projects & Event Coordination
• Own day-to-day management and execution for special projects, operational efficiency enhancements, and property renovation initiatives
• Plan and execute business development activities, corporate functions, and private social events (including but not limited to dinner parties and cocktail receptions)
• Oversee administrative renewals and fee payments for exclusive private members' clubs, professional networks, and executive affiliations Personal Assistance & Vendor Management
• Provide personal secretarial support to senior management and family members as assigned
• Coordinate travel logistics, company driver schedules, vehicle maintenance, licensing, and insurance renewals
• Source, quote, and benchmark prices for office, household, and contractor purchases

Requirements:
• 3 years or above relevant experience as a PA, EA, or Project Coordinator supporting C-level executives or Managing Directors within Family Office, Private Wealth, Finance, Real Estate, or MNC environments
• Experience supporting UHNW individuals or managing luxury lifestyle assets and exclusive private members' clubs is a distinct advantage
• Post-secondary qualifications in Business Administration, Communications, or a related discipline
• Excellent command of written and spoken English, Cantonese, and Mandarin
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
• Detail-oriented team player with a fiduciary mindset, strong problem-solving skills, and absolute discretion
• Immediate or short-notice availability is highly preferred

Personal Assistant

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