Senior Executive Assistant to Chairman
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About the role
You will act as the Chairman's trusted right-hand person and corporate gatekeeper, overseeing strategic projects, reviewing commercial contracts, ensuring financial and regulatory compliance, and coordinating high-stakes international logistics. This role is tailored for a seasoned professional who takes pride in flawless execution, possesses a strong finance and legal sense, and thrives in managing multi-threaded tasks autonomously.
Key responsibilities
• Coordinate and monitor the milestone execution of core business initiatives (e.g., cross-border residency programs, overseas real estate assets)
• Review routine quotations, invoices, expense claims, and commercial agreements with a sharp focus on liability terms, payment milestones, NDAs, and margin control
• Liaise closely with external CPA firms, tax advisors, and corporate banking partners to follow through with statutory audits, tax filings, and account management
• Handle ad-hoc personal and confidential matters with absolute discretion and perfection
• Manage high-level business communication channels, handle Chinese and English business correspondence, and ensure prompt and tactful client engagement
• Convey Chairman's directives across business units, consolidate weekly progress reports, and facilitate smooth cross-departmental alignment
• Safeguard high-net-worth client information, corporate chops, financial files, and legal documents in full confidentiality
• Systematically organize multi-jurisdiction frameworks, maintaining internal knowledge databases and standard operating procedures via Lark or Google Workspace About you
• Degree holder from a recognized university with significant professional track record and proven corporate exposure
• Highest standard of personal integrity and confidentiality regarding client privacy and corporate financial records; principled and compliant in all regulatory matters
• Deeply comfortable with autonomous, analytical desk work; acute sensitivity to numbers, contractual clauses, deadlines, and timeline alignment, consistently aiming for zero error
• Strong situational judgment; capable of anticipating the Chairman's requirements and deploying contingency plans calmly under pressure
• Excellent command of spoken and written English, Cantonese, and Mandarin Benefits
• Competitive base salary with performance-based discretionary bonus
• Generous annual leave, paid sick leave, and statutory holidays
• High-trust, autonomous workspace with direct exposure to top-tier international projects and a high-net-worth client network
• Opportunities to deeply engage in core business operations and strategic management
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