Administrative Assistant

Location:
Boulevard Louis Schmidtlaan 29, Etterbeek 1040, Belgium Employment Type: Full-time, On-site

Salary:
€2,300–€2,500 gross per month, depending on experience and qualifications

About the Role
EVAT Master is looking for an organised and detail-oriented Administrative and Tax Support Assistant to support the daily operation of our Belgian office and assist with VAT, EPR and other compliance-related matters. The successful candidate will work closely with our China-based team and local partners to ensure that documents, applications and administrative matters are handled accurately and on time.

Key Responsibilities
• Support the daily administration and general operation of the Belgian office.
• Prepare, organise, print, scan, sign and archive business documents and company records.
• Assist with VAT, EPR and other compliance-related registrations, applications and document submissions.
• Collect and review supporting documents to ensure completeness and accuracy.
• Track application progress, outstanding documents, official responses and relevant deadlines.
• Support communication with local authorities, professional advisers, suppliers and service providers.
• Coordinate information and document flow between the Belgian office and the China-based team.
• Maintain accurate records, including document registers, application trackers, supplier lists, cost records and issue logs.
• Assist with local supplier sourcing, appointment coordination and service follow-up.
• Report operational issues, missing documents, delays and potential risks in a timely manner.
• Perform other administrative and compliance support duties as assigned. Requirements
• Professional working proficiency in English, both written and spoken.
• Chinese language skills are preferred but not required.
• Legally authorised to work in Belgium.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Proficiency in Microsoft Word, Excel, Outlook and standard office software.
• Ability to work independently and follow established procedures.
• Strong communication and follow-up skills.
• Comfortable handling documents, spreadsheets, repetitive tasks and multiple deadlines.
• Willing to work on site. Preferred Qualifications
• Previous experience in administration, document management, tax support, accounting support or compliance operations.
• Experience working in an accounting firm, law firm, corporate service provider or international company.
• Familiarity with VAT, EPR or official document processing would be an advantage.

What We Offer
• Practical experience in European VAT, EPR and cross-border compliance operations.
• Structured onboarding and internal training.
• Collaboration with an international team across Europe and China.
• Opportunities for professional development and career growth.
• A stable, full-time position in a growing international company.