Project Manager

About us
Move & Study is a Brussels-based educational travel company organising school trips, study tours and language stays across Europe for 6,000 to 7,000 pupils and teachers every year. We design each programme around the school's learning goals, then take care of everything: transport, accommodation, visits, guides, safety and follow-up on the ground. As our work with schools in Italy grows, we are building a pool of Italian-speaking project managers to join the team. The role You will own school group trips from first request to the group's safe return, acting as the main contact for Italian-speaking teachers and school staff. You will work in a small, fast-moving team where you handle several projects at once, each with its own budget, deadlines and personalities.
• Job title: Project Manager, Educational Group Travel
• Languages: professional-level Italian (C2), plus fluent English and/or French
•

Location:
Brussels office (Flagey), hybrid; remote from Italy may be considered for the right profile
• Contract: full-time, start date flexible
• Reports to: Director

Key responsibilities
• Handle trip requests from schools: understand the educational objectives, group size, dates and budget
• Design programmes and itineraries (cultural visits, workshops, guided tours, outdoor activities)
• Source and negotiate with suppliers: coach companies, airlines and rail, hotels and hostels, museums, guides and activity providers
• Build costings and prepare clear, competitive offers within agreed margins
• Manage bookings, contracts, rooming lists, deposits and final invoices
• Prepare trip documentation for teachers: day-by-day programmes, practical information, emergency contacts
• Stay in close contact with teachers before, during and after the trip, in Italian, English or French
• Coordinate on-the-ground issues and changes, including occasional out-of-hours support while groups are travelling
• Keep our booking and supplier records accurate and up to date
• Contribute to formal tender responses (technical offers, pricing schedules, compliance documents) when needed Profile Essential
• Fluent, professional-level Italian, spoken and written (C2), as you will work daily with Italian-speaking schools and suppliers
• Fluent English and/or French, written and spoken (both is a strong plus)
• At least 2 years' experience in group travel, tour operating, a travel agency, events or a similar project-based role
• Very organised, able to run several files in parallel and meet tight deadlines
• Comfortable with numbers: costings, margins, supplier quotes and invoices
• Calm and solution-focused under pressure, with a strong sense of responsibility for young travellers
• Confident with Excel or Google Sheets and everyday office tools Desirable
• Experience working with schools, youth groups or educational travel
• Good knowledge of Italian destinations and a network of Italian suppliers
• Experience with public procurement or formal tender responses
• Additional languages (German, Spanish, Dutch)
• Experience with a travel booking or CRM system

What we offer
• Varied, meaningful work: every trip is different and helps young people learn through travel
• A small, international team where your ideas count and you see the impact of your work
• Hybrid working and a central office in Flagey, Brussels
• Training on our processes, suppliers and tools
• Competitive salary in line with experience

How to apply
Send your CV and a short cover letter in English ellen@move-and-study.com, with the subject line "Project Manager
- Italian & English speaking". Tell us about a group trip or project you managed and what you learned from it.
• We review applications on a rolling basis and will keep promising profiles on file for upcoming openings.