Company Secretary Assistant

Qualification:
• Bachelor’s degree in Law, Accounting, Corporate Governance, Business Administration or related discipline
• Member or student member of The Hong Kong Chartered Governance Institute (HKCGI) (formerly ICSA) preferred
• Relevant professional qualification (e.g. LLB, BSc (Hons) Accounting, Corporate Governance certification etc.) is an advantage

Experience:
• Minimum 2-3 years of company secretarial experience
• Proven experience working with Hong Kong listed companies is essential
• Experience in organizing board and committee meetings, preparing announcements, circulars and regulatory filings and maintaining statutory records and handling company secretarial matters for group entities
• Experience in handling offshore jurisdictions (e.g. BVI) is an advantage Knowledge:
• Strong knowledge of: HKEX Listing Rules, Companies Ordinance (Cap. 622) and Securities and Futures Ordinance (SFO) disclosure requirements
• Familiar with (1) Corporate Governance Code and best practices and (2) Procedures for HKEX filings and the Electronic Submission System
• Good understanding of compliance requirements for listed issuers and group structures Skill:
• Excellent organizational and time management skills with ability to manage multiple deadlines
• Strong drafting skills (e.g. minutes, resolutions, announcements)
• Attention to detail and high level of accuracy
• Good communication and interpersonal skills (ability to liaise with regulators and external advisors)
• Proficient in Microsoft Office applications. Experience with board portal systems is a plus Others:
• High level of integrity, professionalism and confidentiality
• Strong sense of responsibility and accountability
• Ability to work under pressure and meet tight regulatory deadlines
• Proactive, self-motivated and willing to take ownership of tasks
• Good command of written and spoken English and Chinese (including Putonghua preferred)

Responsibilities:
• Provide assistance to Company Secretary to ensure corporate compliance with HKEX Listing Rules, Companies Ordinance (Cap. 622), and other applicable regulations
• Handle preparation and submission of announcements, circulars, and notices via HKEX Electronic Submission System (ESS), annual and interim reports
• Monitor and ensure timely disclosure of inside information and other regulatory filings
• Liaise with HKEX, SFC, share registrar, auditors, and external legal advisers
• Provide assistance and support on organizing and coordinating board meetings and board committee meetings (Audit, Remuneration, Nomination, etc.)
• Assist and support preparation and distribution of Agendas, board papers, and meeting packs
• Handle full spectrum of company secretarial duties for the listed company and its subsidiaries
• Maintain statutory books and registers
• Prepare and file annual returns, changes in directors, company secretary, or registered office and other corporate documents.
• Provide support on share allotments/transfers
• Coordinate execution of agreements and corporate actions
• Manage company secretarial databases and filing systems. Ensure proper execution and safekeeping of corporate documents
• Handle routine enquiries relating to company secretarial matters
• Assist in ad hoc projects, transactions, or corporate exercises (e.g. restructuring, financing, M&A)

Working Hours
• 5-day work Working

Location:
• Kowloon Bay Interested parties please send your CV marked with job code by e-mail to recruitment@kmb.hk, or by fax to 34750904 or by post marked with “Confidential” to the Recruitment Centre of Human Resources Department, The Kowloon Motor Bus Co. (1933) Ltd., 2/F, 1 Lam Wah Street, Kowloon Bay, Kowloon. Applicants who are not invited for interview within 6 weeks may consider their applications unsuccessful. Personal data collected will be used for recruitment purpose only. The Company will keep personal data of unsuccessful job applicants for a maximum period of 12 months. After that time, the personal data will be destroyed.