GUIDELINES PROGRAMME MANAGER

Position: GUIDELINES PROGRAMME MANAGER Unit: Science Unit Reporting to: Senior Manager, Science Unit

Location:
ESTRO office, Avenue Marnix 17, 1000 Brussels. Candidates based outside Belgium are welcome to apply if willing to relocate. Contract: Full-time employment contract under Belgian law Start date: As soon as possible, ideally in Q1 2027 Applications: Reviewed on a rolling basis; early application is encouraged About ESTRO ESTRO was founded in 1980 as a non-profit and scientific organisation that fosters the role of radiation oncology in order to improve patients’ care in the multimodality treatment of cancer. With over 11,000 members in and outside Europe, ESTRO supports all radiation oncology professionals in their daily practice: radiation oncologists, medical physicists, radiobiologists and radiation therapists and the wider oncology community. *‘Radiation oncology. Optimal health for all,
* together’ is the ESTRO vision. ESTRO promotes innovation, research and dissemination of science through its congresses, special meetings, networking activities with all relevant stakeholders, educational courses and publications. ESTRO guidelines set the standard of care in radiation oncology. They are developed by multidisciplinary expert groups under the remit of the ESTRO Guidelines Committee, often jointly with partner societies in Europe and beyond, and published mainly in ESTRO's journals. The role The Guidelines Programme Manager is responsible for the operational and strategic management of the ESTRO Guidelines Programme. Working closely with the Guidelines Committee, volunteer experts and partner organisations, the manager ensures the efficient planning, coordination, delivery and dissemination of ESTRO guideline initiatives. The position leads the guidelines programme within the Science Unit and, as the volume of guideline activity grows, is expected to supervise additional support staff (e.g. a Guidelines Coordinator).

Key Responsibilities
Programme Management
- Oversee the ESTRO portfolio of guidelines from checklist submission to publication and dissemination.
- Monitor project progress, milestones, deliverables and risks across multiple concurrent projects.
- Identify opportunities to improve efficiency and implement process improvements. Committee Support and Governance
- Serve as the primary operational contact for the ESTRO Guidelines Committee and Guideline Sub-Groups.
- Organise committee / sub-group meetings, prepare agendas, briefing documents and supporting materials.
- Draft meeting minutes, record decisions and monitor follow-up actions.
- Support the Chair and committee members in implementing the committee's strategic priorities.
- Ensure adherence to committee’s standard operating procedures. Guideline Development Coordination
- For select joint guidelines, coordinate all stages of guideline development, from proposal through publication and dissemination.
- Support guideline chairs and working groups with project planning, timelines and administrative coordination.
- Facilitate communication between multidisciplinary author groups and collaborating organisations.
- Monitor compliance with guideline methodology as per Guideline Committee SOP.
- Manage conflict-of-interest declarations of guideline authors and reviewers, in line with the Guidelines Committee SOP.
- Coordinate external peer review, endorsement processes and public consultation where applicable. Stakeholder Engagement
- Build effective relationships with volunteer experts, committee members and partner organisations.
- Coordinate collaborations with multidisciplinary scientific societies.
- Act as the central point of contact for guideline-related enquiries. Publication and Dissemination
- Coordinate publication in ESTRO journals with the Editors-in-Chief and the publisher.
- Work with internal teams to promote guidelines through ESTRO social media channels and digital platforms.
- Liaise with ESTRO governance bodies to ensure uptake of ESTRO guidelines in educational activities, FALCON workshops and congress sessions.
- Monitor publication status, guideline update cycles and uptake. Strategic Development
- Contribute to the strategic development of the ESTRO Guidelines Programme.
- Identify opportunities for innovation, collaboration and programme expansion.
- Prepare reports, analyses and performance indicators for the Scientific Council, Board and other governance bodies. Budget Management
- Prepare, manage and monitor the budgets of the Guidelines Programme and the Guidelines Committee. Other Responsibilities
·      Other duties as per defined scope.
·      Participate in and/or lead transversal projects.

Your profile
Essential
·      Master's degree in life sciences, healthcare, public health, health policy, scientific management or a related discipline.
·      Hands-on experience of at least one clinical practice guideline development process, ideally within a scientific or medical society, with a sound understanding of guideline methodology. This is a key selection criterion.
·      At least five years' experience in project management within a scientific, medical or healthcare organisation (e.g. scientific society, hospital, academic institution or health agency).
·      Experience supporting scientific committees or expert working groups.
·      Experience coordinating complex multi-stakeholder projects.
·      English is mandatory as the working language of the Society. An advantage
·      Experience in scientific publishing is desirable.
·      Experience working within an international, volunteer-driven organisation is an advantage.
·      Additional languages are considered an asset. Skills and Personal Attributes
·      Excellent project and programme management skills.
·      Strong organisational and planning abilities with attention to detail.
·      Outstanding written and verbal communication skills.
·      Excellent stakeholder management and interpersonal skills.
·      Ability to coordinate multiple projects and competing priorities.
·      Strong analytical and problem-solving abilities.
·      Proficiency in Microsoft Office and project management tools.
·      Collaborative and service oriented.
·      Able to work independently while building consensus among diverse stakeholders.
·      Diplomatic and politically astute when working with senior scientific leaders.
·      Committed to continuous improvement and high-quality scientific outputs. ESTRO values
·      Respect
·      Responsibility
·      Collaboration
·      Service

What we offer
·      A key role shaping standards of care in radiation oncology, at the heart of a leading international scientific society.
·      Close collaboration with leading experts and partner societies across Europe and beyond.
·      A friendly, international team in central Brussels.
·      A competitive gross monthly salary, depending on relevant experience and qualifications, complemented by a comprehensive benefits package (including meal vouchers, pension plan, health insurance, public transport, remote-working allowance, etc).
·      Clear development prospects, including a possible path to Senior Manager.

How to apply
Please send your CV and a cover letter in English to recruitment@estro.org with the subject line "Guidelines Programme Manager". Applications are reviewed on a rolling basis: suitable candidates will be invited for interview as applications are received, and the vacancy may close as soon as a suitable candidate is found. Only shortlisted candidates will be contacted. ESTRO values diversity and welcomes applications from all qualified candidates, regardless of background.