Assistant administratif achats IT

Il y a 23 heures

Brussels, Belgique Collective.work Temps plein

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Context

Scope centered on hardware, software, external resources, licenses and telephony.
The challenge is reliable financial tracking, on-time delivery and the optimization of telecom and license costs.

Missions

Manage the entire IT purchasing cycle with the Procurement department
- Request and follow up on quotations
- Place orders
- Track invoices and payments
- Monitor contracts or timesheets
Ensure accurate tracking of IT assets
- Maintain inventories
- Manage hardware and software life cycles
- Monitor stock levels
- Oversee license usage and optimization
Manage mobile and fixed telephony subscriptions
- Track usage
- Track costs and allocations
- Coordinate with suppliers
- Identify optimization opportunities to reduce telecom spending
Use everyday tools for workflows and tracking
- Manage purchasing workflows
- Track the asset life cycle
- Document activities
- Communicate with IT stakeholders and suppliers

Solid understanding of purchasing processes
Mastery of the concepts: quotations, POs, goods receipts (GR), invoicing, cost centers, vendor management
Knowledge of CMDB principles
Command of ITIL best practices for asset and service management
Analytical and reporting skills
Proficiency with the tools: SAP, Coupa, Omnitracker, Microsoft Office, Teams, Excel, Power BI
Strong organizational and coordination skills
Attention to detail and excellent follow-up
Good communication with suppliers, IT teams and management
Ability to work autonomously
Ability to handle several tasks in parallel
Analytical mindset oriented toward cost optimization and license management
Bilingual French and Dutch; English C1