C005462 Business Assistant
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Deadline Date: Thursday 8 October 2026
Requirement: Business Assistant (RMPO)
Location: Brussels, BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 300
Required Start Date: 1 November 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role:
The Business Assistant (RPMO) provides support to the RPM office across areas ranging from workforce planning, budget tracking, business planning and execution, specifically:
- Provides administrative services to project boards, project teams and review meetings;
- Supports managers and teams in resourcing and recruitment activities;
- Uses recommended tools for planning, scheduling and tracking resourcing activity;
- Implements the organization's budget cycle and process;
- Participates in developing and monitoring a budget for a specific work group or department;
- Monitors and analyses budget and project execution variances and patterns;
- Prepares monthly reporting and conducts data analysis for quarterly reporting;
- Performs the Learning Officer role supporting the staff on the full lifecycle of training requests and manages training funding;
- Maintains and develops PowerBI Dashboards.
Specific Working Conditions: Main location is Brussels - but can be expected to travel to Braine L'Alleud or The Hague once in every Quarter.
Requirements
Skills, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Min. 3 years' work experience by title in administrative and coordination functions; such as financial management, resources and/or project management.
- Training certification and Expert User experience on MS Office tools;
- Experience with Oracle project Model, preferably within NCIA.
- PowerBI certification and/or proven expert knowledge of tool. To be able to demonstrate that user can develop PowerBI dashboards and maintaining underlying data source.
- Expert knowledge of Sharepoint. To be able to demonstrate that user can manage, design and secure site content by leveraging advanced features like metadata, web parts, and version control.
- Expert user knowledge of ServiceNow.
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