Operations Manager

Il y a 22 heures

Brussels, Brussels, Belgique Ashurst Temps plein

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About Ashurst Perkins Coie:

Ashurst Perkins Coie is the global law firm for the future economy.

With more than 3,500 client-facing practitioners across 52 offices worldwide, we advise a broad range of clients, and have a distinct strength in technology, energy & infrastructure, and financial services - three sectors at the forefront of economic transformation.

Combining global scale, sector insight, and technological capability, Ashurst Perkins Coie helps clients unlock opportunity with market-leading experience in complex transactions, litigation, and regulatory matters.

We support clients through a shifting landscape where technology, and AI in particular, is both an accelerator and disruptor to their business opportunities and challenges and is reshaping how energy, data, and capital move across markets.

To find out more please visit .

Role Overview:

We are looking to recruit an Operations Manager to join our Brussels office, starting 1 October 2026.

The Operations Manager will support the Brussels Office, reporting to the Director of Operations for UK/EMEA/US.

The role encompasses line management responsibility as well as day-to-day Facilities Management for the office. This involves partnering with leadership and cross-departmental teams to address complex business challenges, managing multiple concurrent work streams, establishing new processes, negotiating with third-party vendors, and serving as a liaison to foster collaboration across the organization.

We are looking for a positive leader who can inspire and develop the entire team, ensuring that the firm's processes are efficient, cost-effective, and aligned with its strategic goals.

Managerial Responsibilities

Oversee the Legal Secretaries team and local operations staff regarding absence, performance management, and employee relations. Participate in global Operations meetings for support, guidance, and sharing of best practices.

Office Environment and Facilities

Maintain the office environment, including furniture, fixtures, security, and contractor management. Oversee office supplies, equipment, and beverage areas. Coordinate reception coverage and provide support as needed. Manage general office administration and compliance with local regulations (e.g., Recupel, IBGE).

Vendor and Contractor Management

Manage vendor relationships and contracted services, including tendering, negotiation, performance monitoring, and service level reviews. Liaise with the landlord to ensure local requirements and firm strategy are met. Manage global travel reviews and annual updates of Brussels hotel arrangements.

Project Management and Process Improvement

Lead projects focused on process review, continuous improvement, and workflow optimisation. Develop and implement efficient processes to manage operations and mitigate costs whilst supporting Partners and legal teams. Coordinate with other departments to ensure compliance with internal policies and legal requirements.

Governance Responsibilities

Manage office expenditure and the annual budget in conjunction with the Finance team. Manage the Brussels ESG programme in line with firm global standards. Ensure compliance with Belgian Health and Safety regulations. Act as key contact for the Brussels office within the firm's business continuity plan. Liaise with central Business Services and Finance on insurance cover, including professional indemnity and local regulatory requirements. Serve as point of contact for security dispatch staff (office alarm). Support implementation of internal policies and lead local compliance initiatives. Maintain active participation in local and global firm initiatives to align the Brussels office with wider strategic objectives.

IT Coordination

Act as local IT liaison, overseeing major changes on laptops and mobile phones, including floorwalking to support end users. Manage laptop configuration, IT and telephony set-up for newcomers, and mobile phone sourcing and configuration. Carry out maintenance and troubleshooting of server equipment under central IT guidance.

Human Resources and People Operations

Manage onboarding for new joiners, including office familiarisation and IT set-up. Liaise with the local law society on updates and administrative matters to ensure partnership compliance.

Essential Skills and Experience

Qualifications

At least 5 years of office services experience in a professional services environment, preferably in legal or professional services. Experien

Operations Manager

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