Accounts Specialist

ABOUT THE ROLE

We are looking for an Accounts Specialist to join our HR & Accounts team, based at our office in Erpe-Mere, Belgium. This is a newly created role — a sign of the team's continued growth. You will report into the Global HR & Accounts Manager, while working closely with the Finance team on a daily basis.

Although you will be based in Erpe-Mere, your role has a global scope: you will support the financial operations of all three Vandapower entities in Belgium, the United Kingdom and the United States.

Your main focus is on Accounts Receivable and Credit Control, combined with responsibilities in Accounts Payable and month-end closing. You will follow up on outstanding payments, validate incoming invoices, maintain strong customer relationships and help ensure our financial processes run smoothly across all three entities.

This is a hands-on role for someone who enjoys working with numbers but is equally comfortable communicating with customers, negotiating payment arrangements and proactively resolving payment issues.

YOUR RESPONSIBILITIES

Accounts Receivable & Credit Control

• Manage and follow up on the Accounts Receivable portfolio across our three entities, including account statements and payment reminders.
• Monitor outstanding invoices and proactively follow up on overdue payments.
• Contact customers by phone and email about outstanding balances, with professional and commercially minded conversations about payments.
• Negotiate, establish and follow up on payment plans where appropriate.
• Monitor customer payment behavior and credit exposure, and escalated long-outstanding or high-risk accounts.
• Investigate and resolve payment discrepancies and unapplied payments.
• Prepare and send account statements and payment reminders.
• Work closely with Sales and other internal teams to resolve customer payment issues.

Accounts Payable & Invoice Validation

• Process and follow up on supplier invoices, validated against purchase orders and supporting documentation.
• Resolve invoice discrepancies with suppliers and internal stakeholders, so invoices are processed accurately and on time.
• Support payment preparation and other day-to-day Accounts Payable activities, with all outgoing payments subject to dual approval (four-eyes principle).

Month-end closing

• Support the monthly closing process for the different entities, including account reconciliations and financial checks.
• Ensure financial information is accurate and complete before closing.
• Support the Finance team with reporting and other month-end activities.

ABOUT YOU

You are a financially minded and proactive professional who combines strong accounting skills with a commercial and customer-focused approach.

You have:

• A background in finance, with preferably 3 years experience in Accounts Receivable, Credit Control, Accounts Payable or a similar position.
• Good working knowledge of ERP systems; experience with Exact Online is a plus.
• Knowledge of intercompany reconciliation and VAT regulations in Belgium, the UK and the US.
• A commercial mindset and confidence in contacting customers by phone.
• Experience with or an interest in setting up and following up on payment plans.
• Excellent attention to detail and a structured way of working.
• Strong analytical and problem-solving skills.
• Excellent English and Dutch communication skills, both written and spoken.
• The ability to work independently while collaborating with colleagues across different countries.
• A proactive attitude and a strong sense of ownership, including the flexibility to step up around month-end closing and other peak moments.

WHAT WE OFFER

• A role within our HR & Accounts team, based in Erpe-Mere, with global scope across our Belgian, UK and US entities.
• A varied position combining Credit Control, Accounts Receivable, Accounts Payable and month-end activities.
• An international working environment with colleagues across multiple countries.
• The opportunity to take ownership of processes and contribute to improving our financial operations.
• Real room to grow: an organization scaling across three countries, with a finance team that is still being built out.
• A competitive salary, complemented with net expense allowances and meal vouchers.
• The possibility to work from home, with flexible hours built around a healthy work-life balance.
• Regular team events in a close-knit, international team.

WHO WE ARE

Vandapower is a fast-growing market leader in distributing components for electric vehicles, industrial batteries and other markets, serving SMEs and multinationals worldwide from Belgium, the UK (Havant) and th